About this role
POSITION SUMMARY The Human Resources Specialist performs a variety of high-level technical and administrative duties in support of human resources operations. This position is responsible for coordinating classified personnel processes, including recruitment, hiring, onboarding, employment processing, and retention initiatives, while ensuring compliance with district, state, and federal regulations. The Specialist oversees employment records, contracts, salary schedules, work calendars, evaluations, and Board documentation, while maintaining complex personnel files and human resources information systems. This role serves as a key resource for classified employment, managing compliance processes, HR data, reporting, and employee support to ensure efficient and effective Human Resources operations. REPORTS TO: Assistant Superintendent of Human Resources ESSENTIAL JOB DUTIES Classified Recruitment and Hiring
• Coordinate all aspects of classified and summer academy employee hiring, onboarding, and employment processing.
• Manage classified recruitment initiatives, including diversity recruitment, retention strategies, and mentoring.
• Coordinate Part-Time Temporary Employment (PTTE) assignments, coach hiring, and nurse certification tracking.
Employment Records and Compliance
• Administer employment records and compliance, including background checks, Rap Back monitoring, MACHS maintenance, unemployment claims, personnel files, and employment documentation.
• Ensure compliance with federal, state, and district laws, regulations, policies, and procedures related to human resources.
Compensation and Employment Administration
• Prepare classified employment letters and contracts, part-time temporary employment (PTTE) letters, work calendars, salary schedules, and Board of Education reports.
Performance Management
• Develop, revise, and maintain classified job descriptions, evaluation systems, and employee records.
• Assign and monitor classified employee evaluations.
• Assign and monitor performance surveys.
Human Resources Systems and Data Management
• Maintain and support HR technology systems, including TalentEd applicant management, Frontline, Keystone, certification databases, and other HR information systems.
• Prepare reports, maintain records, and provide administrative support for Human Resources operations.
Employee Engagement and Organizational Support
• Coordinate employee engagement initiatives, wellness programming
• Coordinate office professionals' committee meetings.
Other Duties
• Perform other duties as assigned.
REQUIRED QUALIFICATIONS – Required qualifications to effectively perform job. An equivalent combination of education, training, and experience will be considered.
• Bachelor's Degree is required.
• At least 2 years of experience in an administrative function within a human resources department is required.
• At least 2 years of human resources experience in a k-12 educational setting is preferred.
• Certification in Human Resources or Education is preferred.
KNOWLEDGE, SKILLS, AND ABILITIES – May be representative, but not all-inclusive, of those knowledge, skills, and abilities commonly associated with the job.
• Strong technical knowledge, including Google Suite and HRIS software.
• Advanced organizational skills and the ability to multitask and prioritize in a fast-paced environment.
• Effective written and verbal communication skills.
• Ability to read and interpret correspondence, reports, and legal documents for administrative purposes.
• Strong proficiency in basic mathematical concepts.
• High level of discretion and customer service skills
• Ability to work with a team
PHYSICAL ABILITIES – Activities commonly associated with the performance of the functions of this job. The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
• Required to occasionally move objects weighing up to 20 pounds around the workspace.
• May require travel to multiple work sites within the District using reliable, personal transportation.
• Work is performed in a general office environment with moderate noise levels
• Required to visually obtain information from the computer monitor.
WORK ENVIRONMENT – Environmental or atmospheric conditions commonly associated with the performance of the functions of this job.
• General office conditions. Exposed to moderate noise levels.
TERM OF EMPLOYMENT: Twelve-month administrative position. Employment terms are specified by the Board of Education. Education Requirements: Bachelor's Degree required. Experience: A minimum of 2 years experience in an administrative support role within an educational environment preferred; experience using Frontline Education, TalentEd, Google Suite, PowerSchool, BoardDocs, and DESE web applications is highly desirable. Compensation: 60,000 - 75,000/yr
Benefits: Comprehensive benefits package FLSA status: Exempt, Learned Professional Exemption Work Calendar: 12 Months, 260 Days Position Closes: August 7th SParkHire Videos Due: Zoom Screening Interviews: August 11th Panel Interviews: August 13th Please understand that in order to be considered as a candidate you must complete all steps in the application process. These steps include completing the online application, uploading your cover letter, resume and transcripts (if applicable), and providing three current references. Equal Opportunity Employer It is the policy of the School District of Clayton not to discriminate on the basis of race, color, religion, sex, national origin, ancestry, disability, age, genetic information or any other characteristic protected by law, in its programs or employment practices as required by Title VI and VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975 and Title II of the Americans with Disabilities Act of 1990. Full Non-Discrimination Disclosure