About this role
Title Code: Support Specialist: Grants
JOB SUMMARY Provides advanced financial and administrative support for multiple year federally funded grants. Manages, tracks, and reconciles three grants concurrently, ensuring compliance with all fiscal, programmatic, and audit requirements. Involves close coordination with program managers to align spending with approved plans and maintain accurate, audit-ready financial documentation. Focuses on complex grant oversight and multi-grant coordination.
Additional Work Days/Hours Based on the assignment, the following additional work days and/or hours may be required as needed:
• Extended hours
• Outside of normal business hours
• Peak season
ESSENTIAL DUTIES/RESPONSIBILITIES
• Under the supervision of the Title IIA Grant Manager, independently manages financial systems and compliance processes for three simultaneous grants, including tracking allowable expenditures, maintaining expenditure timelines, and ensuring accuracy across overlapping fiscal years.
• Collaborates regularly with program managers to align actual spending with proposed program activities, providing updates, alerts, and recommendations based on ongoing budget analysis.
• Develops and maintains a multi-grant electronic documentation and audit-ready filing system that clearly links each transaction to the correct grant year, cost objective, and allowable use.
• Performs budget reconciliation and reporting in accordance with MSDE and federal Uniform Grant Guidance, ensuring internal and external reporting accuracy and transparency, and ensures all reporting to MSDE is accurate and on-time.
• Coordinates all purchasing, travel, and contractual processes related to assigned grants and ensures all supporting documentation meets federal and state audit standards.
• Provides consultation, and guidance to program staff and partners on budgeting procedures, compliance documentation, and expenditure tracking best practices.
• Serves as a liaison with AACPS fiscal representatives and internal finance teams to ensure timely and accurate reporting, audit response, and grant closure.
• Assists in the preparation and submission of budget proposals, grant amendments, interim reports, and end-of-year reconciliations in partnership with program leadership.
• Prepares, reviews, and processes purchase orders, disbursements, reimbursements, financial forms related to professional learning, contracted services, and other grant-funded activities.
• Coordinates and supports logistics for professional development events and grant-related activities, ensuring all expenses are properly allocated and reconciled.
• Performs other related duties as assigned within the same classification or lower.
MINIMUM QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education
• Associate's Degree in Business or related field of education from a regionally accredited college or university required;
• Or an equivalent combination of education and experience which provides the required knowledge, skills, and abilities deemed sufficient to prepare the employee to successfully perform the duties of the position.
Experience
• One (1) year relevant professional and/or senior level administrative office support experience in a related functional area required;
• Experience in preparing budget proposal documents and monitoring grant funds preferred;
• Or an equivalent combination of education and experience which provides the required knowledge, skills, and abilities deemed sufficient to prepare the employee to successfully perform the duties of the position.
Knowledge, Skills, Abilities and Other Characteristics
• Knowledge of current policies, practices, and procedures for accounting, budget and finance, contracts, purchasing, and financial administration of funds.
• Ability to organize and maintain multiple systems of record keeping, both digital and physical.
• Knowledge of Board of Education organization and operations, policies and procedures.
• Ability to manage projects and multiple tasks simultaneously.
• Demonstrated interpersonal, verbal, written and presentation communication skills.
• Ability to make decisions in accordance with established school policies and procedures.
• Knowledge of current office practices and procedures, business English, and spelling.
• Ability to exercise courtesy and good judgment in dealing with internal and external contacts.
• Ability to use school based financial, student, and human resource records management systems.
• Demonstrated ability to effectively work and communicate with diverse populations.
• Demonstrated proficiency with business technology applications (e.g. Video/Web Conferencing, Microsoft Office Suite -Word, Excel, Outlook, and/or PowerPoint preferred).
Licenses and Certifications Employee must retain active licenses, certifications, and enrollment as a condition of employment.
• N/A
Driving Requirements
• N/A
CAREER LADDER REQUIREMENTS
Qualification Requirements for Employment in Higher Grade as a New Hire or Transfer requires:
• Two (2) additional years successful experience required.
• Achievement of Professional Certification or Certificate in Accounting, Grants, Business or Technology, or Completion of coursework or workshops leading towards professional certification required.
Eligibility for Consideration for Advancement from Lower Grade to Higher Grade requires:
• Two (2) years continuous successful experience in the position at the Lower Grade level.
• Mastery of all responsibilities and duties of the position.
• Evidence of completion of additional training that may be recommended by supervisor and/or participation in approved professional development programs or courses, approved in advance by the supervisor. Successful completion of a minimum of one professional development within the last two years is required. Successful completion of job specific professional developments identified on the job description, performance evaluations and/or the supervisor's documented recommendation are required.
• Achievement of identified goals as they relate to the needs of the district and as established by the supervisor.
• Consistent maintenance of an effective and orderly work environment.
• Consistent compliance with general office procedures such as standards contained in the AACPS Employee Handbook; demonstration of discretion and excellent customer service; regular and punctual attendance; and building dress code, including wearing AACPS ID badge.
• Above Satisfactory overall job performance for the two most recent consecutive years of Probationary and Performance Ratings. Probationary Ratings completed after January 2, 2024 will be accepted.
• Letter of Recommendation written by the supervisor.
Additional Requirements for Advancement from Lower Grade to Higher Grade requires:
• Achievement of Professional Certification or Certificate in Accounting, Grants, Business or Technology, or Completion of coursework or workshops leading towards professional certification required.
LEADERSHIP ROLE
• N/A
PHYSICAL DEMANDS/WORKING CONDITIONS The physical demands and working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands
• Standing: under 1/3 of the time
• Walking: under 1/3 of the time
• Sitting: between 1/3 and 2/3 of the time
• Keyboarding: between 1/3 and 2/3 of the time
• Talking: between 1/3 and 2/3 of the time
• Hearing: between 1/3 and 2/3 of the time
• As required by the duties and responsibilities of the position.
Vision The vision demands with correction described here are representative of those that must be met to successfully perform the essential functions of this job.
• No special vision requirements
Work Environment Location
• Office, school or similar indoor environment: over 2/3 of the time
Noise Level
• Moderate: between 1/3 and 2/3 of the time
Weight & Force Lifting and carrying requirements
• Up to 10 pounds: under 1/3 of the time
Travel Requirements
• N/A
JOB INFORMATION
Approved Date: 7/1/2026
Established Date: 9/1/2025
Title Code: B05742
Title: SPECIALIST SUPPORT: GRANTS
Alternate Title: Support Specialist: Grants
Reports to Generic: Director
Reports to Specific: DIRECTOR: ORGANIZATIONAL LEARNING
ORGANIZATION
Division: Academics
Business Unit: Professional Learning & Organizational Advancement
Department:
Negotiated Agreement: Secretaries and Assistants Association of Anne Arundel County (SAAAAC)
HR JOB INFORMATION
Unit: V
Days Worked: 260
FLSA Exemption Status: Exempt
Grade: PG03;PG04 Click HERE to view Terms of Employment, Benefits and Salary Scale. Scroll down to locate (Unit 5 – Professional Staff
Essential Job:
Months Worked: 12
Hours Worked: 8
Job Family: Administrative and Office Support
Sub-Function: Office/Staff Support
VR# 27016