About this role
Job Description:
1. Academic Programme Management
• Together with Head of Programs, you are to coordinate, monitor the development, implementation, and evaluation of Academic programs and other courses. • Collaborate with Head of Programme and Programme Coordinator to update and enhance course content and syllabus • Monitor student progress and implement interventions as necessary. • Conduct regular reviews and assessments of the Academic programmes
2. Academic Administration and Compliance
• Manage academic policies, procedures, and ensure compliance with legal, accreditation, and regulatory standards (e.g., MQA, MMC). • Coordinate and oversee programme accreditation processes, including preparation of documentation, liaising with accrediting bodies, and ensuring continuous adherence to accreditation requirements. • Maintain student records systems and prepare reports on academic performance for internal and external stakeholders. • Oversee timetabling, examination management, and academic event coordination.
3. Student Support and Communication
• Monitor the students’ progress including exams and work-based assessments. • Ensure students get their clinical placements 3 months prior with endorsement by Dean and approval by the Hospital’s PIC. • Address student’s academic concerns and provide timely feedback on student work and exams results. • Ensure student academic records are accurately maintained and compliant with regulations. • Facilitate discussions with student’s Clinical Supervisors to contribute research input and practical experience in clinical experience.
4. Strategic and Operational Leadership
• Monitor operational efficiency and implement corrective actions as needed. • Represent the academic department in meetings and committees. • Manage multiple projects and deadlines in a fast-paced environment
Job Requirement:
Education:
• Prefarably requires a Diploma or Bachelor’s degree and / or significant relevant experience in managing FOM may be considered. • 2 to 5 years of experience in academic management or higher education administration. • Experience in assisting Head of Program to do curriculum development, instructional design, accreditation processes and record keeping always updated and in order.
Knowledge and Experiences:
• Familiar with curriculum development, quality assurance, and accreditation processes specifically related to medical specialist training programmes. • Thorough understanding of the Malaysian Standards for Medical Specialist Training and Specialty-Specific Requirements (SSR) issued by the Malaysian Medical Council • (MMC), including their application in programme design and delivery is advantageous • Well-versed with the Malaysian Qualifications Agency (MQA) Code of Practice for Programme Accreditation (COPPA) document and its requirements for academic programme quality assurance.
Skills & Competencies:
• Strong communication and interpersonal skills to effectively engage with students, school, clinical educators, and healthcare partners, fostering collaboration and ensuring smooth • academic operations. • Proven ability to develop, implement, and oversee high-quality academic programs and assessment frameworks that comply with accreditation standards and institutional policies. • Excellent organizational and project management skills, with the ability to coordinate multiple academic programs and initiatives within multidisciplinary teams. • Skilled in navigating accreditation processes and ensuring ongoing compliance with regulatory and quality assurance requirements. • Ability to analyse academic data and reports to support continuous quality improvement and strategic decision-making.
Technical skills required
• Basic understanding of performance monitoring systems such as Key Performance • Indicators (KPIs) and quality assurance frameworks relevant to academic programmes.
Special skills required
• Knowledge of policy development processes and regulatory environments in higher education, particularly related to accreditation and quality assurance. • Skilled in organizing and facilitating strategic workshops, consultations, and accreditation related activities.
Personal attributes
• Commitment to upholding academic integrity, professionalism, and ethical standards in academic management and administration. • Proactive and adaptable, with the ability to manage multiple responsibilities effectively in a dynamic academic and clinical environment. • Collaborative mindset with strong stakeholder engagement skills, including working closely with clinical partners, faculty, students, and regulatory bodies. • Dedication to continuous professional development and contributing to the advancement of medical education through quality academic management.