About this role
Job summary
A vacancy has arisen at the histology department, University Hospitals Dorset (based at Bournemouth hospital) for a secretary / administrator working as part of a small team to provide efficient secretarial and administrative support to the Consultant Histopathologists.
Responsibilities of the post will include providing a full administrative service and assisting in the organisation of the Consultant Histopathologists workload.
They will produce medical correspondence, including patient related documents, data entry into laboratory computer system, specialised reports and will deal with enquiries, both by telephone and in person, from parties internal and external to the Trust.
The ideal candidate will be able to prioritise and organise their own workload and will have confidence in dealing with colleagues and GP's,clinicians etc. The post requires attention to detail, commitment and an ability to work as part of a team.
Base Location: Royal Bournemouth Hospital
Interview Date: Thursday, 13th August 2026
Please note we are unable to offer sponsorship for this position.
Main duties of the job
To understand the role in more detail please read the full job description and person specification documents which are attached to this advert.
About us
UHD are investing, developing and transforming Trust services in line with the New Hospital Programme. As part of this, some services may move site this year or next, either temporarily or permanently. Recruiting Managers will be happy to answer any service-specific questions at interview.
If a role or service relocates as part of a planned move, excess mileage will not be reimbursed. Travel from home to the new work base will be classed as a normal commute. Any other changes will be managed under Trust or national terms and conditions.
UHD has active networks including Women's, BAME, Pride, EU, Pro Ability, and Armed Forces. We support Disability Confident and Armed Forces Covenant interview schemes.
AI tools may be used, but applications must honestly reflect your own skills and experience. Integrity is key to our recruitment process.
For UHD employees, this fixed-term post will be offered as a secondment in line with the Trust's Secondment Policy. Please speak with your line manager before applying.
Job description Job responsibilities
To understand the role in more detail please read the full job description and person specification documents which are attached to this advert.
Person Specification
Qualification Essential
Good General Education covering literacy and numeracy Keyboard skills - RSAII or equivalent touch typing / computer skills
Experience Essential
Experience in medical environment Computer keyboard skills including Microsoft Excel
Desirable
Attended medical terminology course Experience of data entry
Technical Skills Competencies Essential
Ability to organise own workload and priorities Competent in use of multiple computer systems and national databases Capable of working effectively either independently, or as part of a team. Work flexibly in response to changing circumstances. Recognises and reports problems as they arise Works within limits of responsibility High degree of accuracy in all work
Desirable
Understand the importance of quality at all levels of our work.
Knowledge Essential
Knowledge of secretarial/administrative procedures Be willing to undergo further training, according to the needs of the job and as part of personal development.
Desirable
Previous experience in office environment
Other requirements specific to the role Essential
Excellent communication skills to communicate clearly and effectively at all levels in a courteous, approachable and helpful manner Able to interact and communicate with a variety of people including work colleagues, consultants and service users Ability to monitor workloads and reallocate or redirect at short notice Able to train staff Able to sustain concentration over long periods. Experience of dealing with telephone enquiries Ability to work at a workstation in the office environment Able to lift loads of various size and shapes
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name University Hospitals Dorset NHS Foundation Trust
Address Bournemouth Hospital pathology hub
Bournemouth
BH7 7DW
United Kingdom
Employer's website https://www.uhd.nhs.uk/careers (Opens in a new tab)