About this role
Job summary
To lead the safe, efficient and effective operation of the practice dispensary, ensuring compliance with all relevant legislation, NHS regulations and practice policies. The post holder will oversee dispensary staff including rotas and cover, maintain accurate stock control, support financial and regulatory requirements, and ensure the safe management of medicines, including controlled drugs.
PLEASE NOTE, LIKE MANY SURGERIES, WE HAVE A POLICY WHEREBY STAFF CANNOT BE REGISTERED AS PATIENTS. IF YOU ARE CURRENTLY REGISTERED AT ALBRIGHTON MEDICAL PRACTICE AS A PATIENT, YOU WOULD NEED TO REGISTER ELSEWHERE BEFORE YOUR EMPLOYMENT COMMENCED.
Main duties of the job
Leadership and SupervisionDispensing ServicesStock ManagementFinancial ResponsibilitiesControlled DrugsDispensary Registration and ComplianceGovernance and QualityGeneral Responsibilities
About us
Albrighton Medical Practice is a friendly and forward-thinking GP surgery committed to delivering high-quality patient care. We pride ourselves on providing a supportive working environment where staff are encouraged to develop their skills and contribute to continuous improvement.
Job description Job responsibilities
Leadership and SupervisionLead and support dispensary staff in their daily duties.Provide training, guidance and supervision to dispensary team members.Assist with staff rotas and workload allocation.Support recruitment, induction and performance management processes.Dispensing ServicesEnsure prescriptions are dispensed accurately, safely and efficiently.Maintain compliance with Standard Operating Procedures (SOPs).Resolve dispensing queries in liaison with GPs, pharmacists and patients.Ensure all dispensing records are maintained accurately.Stock ManagementMonitor and maintain appropriate stock levels.Order medicines and dispensing supplies.Manage stock rotation and expiry date checks.Investigate and report stock discrepancies.Ensure secure storage of medicines at all times.Vaccines and Financial ResponsibilitiesComplete end-of-month vaccine stock reconciliations and vaccination counts.Maintain accurate vaccine stock records and cold chain documentation.Complete VAT returns and associated financial reconciliation processes relating to dispensary activity.Assist with claims, rebates and NHS reimbursement processes as required.Produce dispensary reports for the Practice Manager and Partners.Controlled DrugsMaintain controlled drug registers in accordance with legal requirements.Conduct and document regular controlled drug stock checks.Arrange and oversee the denaturing and destruction of controlled drugs in line with legislation and practice policy.Investigate and report controlled drug discrepancies immediately.Dispensary Registration and ComplianceProcess patient dispensing registrations, removals and eligibility reviews.Maintain accurate dispensing patient records.Ensure compliance with NHS dispensing regulations and contractual requirements.Support CQC inspections and audits.Governance and QualityParticipate in clinical governance activities and audits.Investigate incidents, near misses and medication errors.Ensure dispensary SOPs are reviewed and updated regularly.Maintain confidentiality and comply with GDPR requirements.Ensure compliance with health and safety, COSHH, infection prevention and safeguarding policies.General ResponsibilitiesAttend team meetings and mandatory training.Maintain professional competence through continuing professional development.Undertake any other duties appropriate to the role and grade as requested by the Practice Manager.
Person Specification
Qualifications Essential
NVQ Level 3 Pharmacy Services GP dispensary experience Knowledge of NHS dispensing regulations Experience of controlled drug management Team leadership experience Experience completing VAT returns Vaccine stock management experience Excellent organisational skills IT and clinical system skills
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Albrighton Medical Practice
Address Shaw Lane
Albrighton
Wolverhampton
WV7 3DT
United Kingdom
Employer's website https://www.albrightonmedicalpractice.co.uk/ (Opens in a new tab)