About this role
Job summary
An exciting opportunity has arisen within the Wigan Admin Teams for a Deputy Admin Manager.
Thepost holder will contribute to the development and management of the administrative and clerical support services provided across services in the Wigan Borough.
Reporting to the Business Administration Manager, the post holder will work under their own initiative and will have significant discretion to manage their own workload. The post holder will manage and delegate tasks are appropriate to their team.
Main duties of the job
Directly manage and supervise on a day to day basis members of the Administrative Support Team to include Personal Development Plans/individual Performance Reviews and provision of advice and support as appropriate.
Responsibility for ensuring the provision of effective and efficientadministrative support to a multi-disciplinary team including the organisation of staff ensuring adequate staff absence cover across the service
About us
Greater Manchester Mental Health (GMMH) Foundation Trust employs over 7000 members of staff, who deliver services from more than 122 locations.
We provide inpatient and community-based mental health care for people living in Bolton, the city of Manchester, Salford,Trafford and the borough of Wigan, and a wide range of specialist mental health and substance misuse services across Greater Manchester, the north west of England and beyond.
Greater Manchester is one of the world's most innovative, original and exciting places to live and work. From the beauty of the surrounding countryside to the heart of the vibrant inner city with great shopping, entertainment and dining options.
Wherever you go you will experience a great northern welcome with people famed for their warmth, humour and generosity.
Our people enjoy their work, have opportunities to learn and develop their skills and are encouraged to generate new ideas that improve care for our service users.
Job description Job responsibilities
Responsibility for providing regular formal supervision for each member of the Administrative Support Team providing leadership, promoting alearning culture for colleagues and other agencies
Responsibility for the provision of a range of typing, administrative and clerical support through staff in the Administrative Support Team
To co-ordinate/participate in the recruitment process as necessary, including job advert, short listing and interviewing prospective candidates as a member of the interview panel, and liaising with HR with regards to progress.
Responsibility for the recording of staff absence in accordance with inter-agency policies and processing of the sickness absence policy. In addition, undertaking return to work reviews of the Administrative Support Team
Please see full job description
Person Specification
Education/Qualifications Essential
Typing/WP RSAIII or equivalent or demonstrable experience NVQ3 Business Administration GCSE Grade A-C English or equivalent
Desirable
ECDL Management Qualification
Experience Essential
Extensive experience of working in an office environment Previous experience in a senior secretarial position including the ability to generate routine correspondence Experience in developing effective administrative systems and processes Arranging meetings and taking minutes
Desirable
Experience of working within the NHS or related healthcare experience Experience of dealing with members of the public Experience of patient information management systems Experience of supervising staff Audio Typing
Knowledge Essential
Extensive knowledge of office procedures Extensive knowledge of Microsoft Office eg Outlook, Powerpoint, Excel
Desirable
Awareness of Recovery Model Awareness of children/vulnerable adults guidelines
Skills and abilities Essential
Excellent verbal and written communication skills. Excellent interpersonal and organisational skills Ability to work as member of a team Ability to develop, operate and maintain filing systems both manual and electronic Able to present factual information and refer questions to others where appropriate Ability to prioritise own workload and work to defined timescales
Desirable
Ability to travel to and from multiple sites as required by the role.
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name Greater Manchester Mental Health NHS Foundation Trust
Address Claire House Health Centre
Phoenix Way
Ince Wigan
WN3 4NW
United Kingdom
Employer's website https://www.gmmh.nhs.uk/ (Opens in a new tab)