About this role
This is a great opportunity to join a dynamic and growing company that specializes in delivering innovative home appliance solutions and managing the complete supply chain for globally recognized brands.
Company Profile:
Our client is a privately owned, dynamic business, focused on providing home appliance solutions to retailers, consumers, and business-to-business customers.
They take care of the complete supply chain, from product sourcing and factory management to home delivery and everything in between. They take the headache out of getting the right product to the right place at the right time.
They pride themselves on working closely with their licensed partners across a number of product categories and are the exclusive license holder of the Russell Hobbs brand for Microwaves, Large Appliances, Floorcare, Heating, Cooling, and Air Treatment.
Their licensed ranges include George Foreman BBQs, Rangemaster Small Appliances, and a variety of Heating, Cooling, and Air Treatment products under the Zanussi brand.
They also have a portfolio of their own brands, which offers the flexibility to react quickly to ever-changing customer needs and market trends.
They have been delighting retailers with exceptional service and innovative solutions for over 12 years. Their energetic team boasts vast experience working in this sector across both the UK and China.
Overall purpose and responsibilities of the role:
The Accounts Payable Clerk is responsible for managing the end-to-end Accounts Payable function, including accurate processing and authorization of supplier invoices, employee expenses, and company credit card transactions. Maintain supplier records, support payment runs, reconcile supplier accounts, and resolve invoice or payment queries while ensuring compliance with company policies and financial controls. Prepare routine financial reports and spend analysis, manage the Accounts Payable inbox, and provide administrative support to the wider finance team. Contribute to process improvements, maintain accurate financial records, and support month-end activities to ensure the efficient and timely operation of the Accounts Payable function.
Requirements
Duties and Responsibilities:
The responsibilities below may apply across group companies where appropriate.
Invoice processing and authorisation
Record supplier invoices and staff expenses accurately on the accounting system, ensuring correct coding to expense categories and departmental budgetsObtain appropriate approval either directly from the budget holder or against the relevant purchase order and goods receiptEnsure invoices are processed accurately and within company policy and agreed timescales, maintaining a clear audit trailCredit card and employee expenses
Log company credit card statements and issue them to relevant employees for receipt submissionChase missing receipts, ensure expenses are appropriately authorised and post them accurately to the accounting systemEnsure credit card and employee expenses are processed in line with company policy and agreed deadlinesPurchase ledger and supplier management
Set up new suppliers on the accounting system and maintain supplier records accuratelyReview supplier statements, identify missing invoices and liaise with suppliers to resolve queries promptlyCarry out appropriate checks for new supplier setups and any changes to bank details to support fraud prevention and controlPrepare payment recommendations and support payment runs in line with company proceduresBuild and maintain positive working relationships with suppliers and their credit control teamsReporting and wider support
Manage the accounts payable inbox in an organised and timely mannerPrepare routine reports and analysis from the ERP system to support the wider business and budget holdersProduce regular analysis of logistics and operational spend, including volumes, total cost and average cost across key categories such as parcels, freight, trailers and palletsMonitor actual costs against standard or budgeted assumptions, highlighting variances and supporting investigation where costs begin to driftProvide regular reporting on non-standard spend and exceptions, such as fines, shortages, demurrage and other unplanned supply chain or operational costsSupport related finance and administrative activities such as debit notes, customer compensation claims, courier reports, staff expense forms, mileage schedules and insurance schedules where requiredProvide cover for other finance team activities during absence or peak workload periods.Contribute to continuous improvement within the accounts payable function and support other administrative tasks as required
Must-have Skills / Qualification:
Bachelor’s degreeMust have 3-5 years of experience in Accounts PayableMust have Basic Excel KnowledgeEssential attributes
Highly organised with strong attention to detailAble to manage workload effectively and meet deadlinesGood communication skills and confidence dealing with colleagues and suppliersReliable, proactive and able to work as part of a teamComfortable handling confidential and sensitive financial information
Skills and experience
Essential
Good general IT skills and confidence using finance systems and ExcelStrong administration, organisation and accuracy skillsExperience in accounts payable, finance administration or a similar roleAbility to work across a range of tasks and adapt to business needsDesirable
Experience of working in an accounts payable team at any level, from AP clerk through to AP supervisorExperience of using Microsoft Business CentralExperience of supporting payment runs supplier account management or process improvement within finance
Job type: Permanent
Emp type: Full-time
Schedule: Monday - Friday; 7 am to 4 pm UK Time or 8 am to 5 pm UK Time
Location: Work from home
Industry: Supply Chain Distribution and Home Applicance Solutions