About this role
Front Office Student Assistant
Job Description: 80%: Assist department staff with phones, mail, filing, office organization, and lunch and meeting coverage. 15%: Office duties (word processing, scanning). 5%: Other duties as assigned.
Disclaimer: The University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability, status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression, and genetic information in the university's programs and activities. Retaliation is also prohibited by university policy. The following person has been designated to handle inquiries regarding the nondiscrimination policies and is the Title IX coordinator for all KU and KUMC campuses: Associate Vice Chancellor for Civil Rights and Title IX, [email protected], Room 1082, Dole Human Development Center, 1000 Sunnyside Avenue, Lawrence, KS 66045, 785-864-6414, 711 TTY.
Work Schedule: Flexible between 9:00 AM and 4:30 PM, M-F. Not to exceed 20 hours weekly.
Contact Information to Applicants: Susan Williams [email protected]
Required Qualifications: • Strong MS Office skills, including Word, PowerPoint, and Excel. • Strong verbal and written communication skills. • Have a minimum of 2-hour blocks of availability between the hours of 9 AM and 4:30 PM M-F.
Preferred Qualifications: • Prior experience working in an office setting. • Experience with software for creating graphics.
Position Overview: Front office student assistant providing general office assistance to the staff of the C&PE Department. Duties would include daily mail retrieval and sorting, answering phone calls, answering departmental emails, assisting guests and students in the department office, supporting departmental staff with text-based and graphic projects, and researching and summarizing information for reports. Students from across KU are encouraged to apply.
Additional Candidate Instruction: In addition to the online application, the following documents are required to be considered for this position: • A cover letter addressing how the required and preferred qualifications are met. • Resume. • Contact information for two references.
Position Requirements: During the semester term of the appointment, the student hourly must be enrolled in no fewer than 6 credit hours. For summer periods the student hourly must: (1) have been enrolled in no less than 6 hours in the past spring semester or (2) be pre-enrolled in the upcoming fall semester in no less than 6 hours or (3) be enrolled in summer session or (4) be admitted to study in the upcoming fall semester. Student Hourlies may be undergraduate or graduate students. (Exceptions granted for GRA/GTA/GA appointments DO NOT apply to Student Hourly appointments).
Employment Conditions: (1) Student employees are not eligible for remote work arrangements unless an exception is approved by the unit leadership and HR.
(2) This is an hourly/non-exempt position. A student employee cannot hold an hourly/non-exempt position and a salaried/exempt graduate or undergraduate position (GRA/GTA/GA/RUA/RGA) concurrently.