About this role
RWDI is seeking a motivated individual with a minimum of 6-10 years of experience to join us as a Facilities Coordinator at our Trivandrum location. Facilities Coordinator provides high-quality facilities services. Is responsible for physical building related items, shipping as well as the physical safety of the buildings. Internally, the holder of the position will enforce security rules, follow-up on building and facility requests, facilitate negotiation with vendors and contractors, and coordinate any personnel necessary to carry out assigned projects. This role supports the India Office. Coordinating facility services such as building maintenance and repair, custodial services, delivery services, security systems, HVAC and equipment maintenance Conducting basic maintenance, installations, and repairs To develop, implement, maintain, and continuously improve the organization's Quality Management System (QMS), ensuring compliance with ISO standards, regulatory requirements, and company policies while promoting a culture of quality and continuous improvement. Managing facilities requests ensuring timely resolution Managing facilities related external vendors, contractors, and subcontractors and ensure they meet and follow safety policy requirements Working knowledge of health and safety regulations Assist planning and coordinating office moves/relocations Managing an accurate inventory of all physical assets related to the facilities, reports on their condition, and make recommendations for future capital purchases Ensuring compliance with local jurisdictional building codes, standards and lease agreements Evaluating, advising, acquiring installing and maintaining a variety of furniture, shelving, fixtures, equipment, and supplies Conducting facility safety and physical security inspections (fire systems, heating, HVAC) and following up on observations Participating in workstation planning including assessing staff placements, spatial layouts, and on/offboarding procedures Maintaining accurate floor plans and seating maps Working closely with IT to coordinate physical moves of workstations, data cabling, etc.