About this role
To ensure the smooth and efficient running of the Merseyside Branch Office with a strong focus on providing excellent customer service for Police Federation members and representatives. The Office Manager will be responsible for all administration, financial, communication and staff matters within the Merseyside Police Federation Branch. To support the Secretary and Chair in ensuring that sufficient administrative support is in place to achieve the strategic aims of the branch. Key holder responsibilities, including management of staff to ensure provisions are in place for the opening and closing of the building. Responsible for all aspects of staff line management, delegating and overseeing the day-to-day tasks of the branch. To include performance management, appraisals, sickness, holiday, development and reporting where necessary to the Branch Secretary. Maintaining all security and fire procedures for the branch, including an audit of health and safety checks. Responsible for the procurement of any services and contractors to ensure the ongoing maintenance of the building. Responsible for the oversight of the financial management of 4 Trusts. Manage all the banking arrangements for the Branch, ensuring all invoicing and payments are correct, timely and appropriately authorised. Management of all Federation subscriptions. Administer the Group Insurance scheme. Produce regular effective an informed Finance reports for the Executive team Manage the Branch budgets ensuring effective and appropriate use of Branch funds and providing regulatory audit trails. Manage staff payroll and pension scheme. Manage all Branch expenses and invoice administration. Manage financial viability of the holiday cottages. Management of the Branch investment portfolio. Oversight of all contractual arrangements i.e. Annual Conference. Responsible for all aspects of office systems and maintenance, requiring significant IT expertise. Responsible for the maintenance of the Branch web-site. Oversight of communication with members as instructed by the Branch Chair and Secretary. Be responsible for the management, compilation and distribution of ‘Making Tax Digital Reports’ and maintaining a relationship with PFEW Head office Finance Department.