About this role
Job summary
To provide support to the People & Culture department in all aspects of HR operations. You will play a vital role in ensuring the smooth functioning of HR processes and in maintaining accurate employee records. Responsibilities to include recruitment support, employee onboarding, record management, and benefits administration. Working closely with People & Culture team you will assist all stages of the employee life cycle from recruiting to separation.
Main duties of the job
Support the wider HR function with general administrative support, to include, on-boarding joiners, exiting leavers, recruitment administration, induction, managing data and information, producing reports etc.
Provide comprehensive support within the HR team by dealing with general staff enquiries and correspondence.
About us
PML is a successful not-for-profit, GP-led organisation providing various NHS community and primary care clinical services to patients across Oxfordshire and Northamptonshire. We have evolved as a NHS healthcare provider since 2004 and in the last few years have grown significantly, now employing around 300 staff with a turnover of circa £16m. PML holds GMS contracts, as well as being a GP Federation representing circa 50 GP practices covering approximately 650,000 patients.
We welcome applicants from a diverse range of backgrounds and circumstances and people with protected characteristics under the Equality Act 2010
Job description Job responsibilities
Recruitment
Provide administrative assistance in the companys recruitment and selection procedures, including: Plan and produce documentation for recruitment campaigns (with support from the People & Culture Assistant and Business Partner). Placing adverts, reviewing applications and ensuring relevant recording of information Arranging interviews Arrange Interview packs for the Interviewing Panel Ensure records, information systems and files are maintained accurately, to allow a clear audit trail Provide regular updates to People and Culture Business Partner regarding recruitment activities and progress. Preparation of offer letter, contract of employment, new starter form, bank account details, reference request responses, compliance e.g. DBS and qualifications
Human Resources
Responding to appropriate queries sent to the Recruitment and HR shared inbox e-mails in a timely manner Ensure HR checks are regularly monitored and identified actions promptly addressed. This includes the monitoring of clinician registration and ongoing employment checks that meet required standards Issuing exit forms to leavers for feedback Participate in HR projects and initiatives, such as employee engagement programs, training and development activities. The post-holder may have access to confidential information, all such information from any source is to be regarded as strictly confidential. Information relating to patients, carers, colleagues, other healthcare workers or the business may only be divulged to authorised persons in accordance with the companies policies and procedures relating to confidentiality and the protection of personal and sensitive data. Any other duties as directed by the People & Culture Business Partner or Director of People and Culture.
HR systems
Provide data input for the PeopleHR portal to ensure all new starters documentation is uploaded and recorded in a timely manner
Person Specification
Skills and Knowledge Essential
Ability to maintain professional boundaries and a respect for others Strong attention to detail, producing accurate work at all times Ability to engage with staff successfully and build strong relationships Good timekeeper with ability to respond to urgent requests, and to organise their work to ensure that deadlines are met Ability to work at pace and deliver successful outcomes within challenging time constraints Competent IT skills Microsoft Office, E-mail, and Internet software Ability to work effectively on your own as well as in a team, and to balance competing priorities Ability to handle sensitive information and maintain discretion at all times Ability to handle ambiguity Competent IT skills covering excel spreadsheets, power point and other software packages Able to work effectively and collaborate as part of a team
Desirable
Experience of Database systems
Qualifications Essential
Good range and pass of GCSES and to include English and Maths Essential HR
Desirable
Diploma/degree level in a relevant subject or equivalent experience in HR environment Level 3 CIPD qualified or working towards
Experience Desirable
Experience of working in Human Resources in a similar role.
Other Essential
A desire and ability to work at an operational level, offering a value-added service to your internal customer Flexibility and an adaptable approach to work Can do attitude A confident, resourceful, and creative individual who can operate in a challenging environment Strong communication skills (both written and verbal)
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Principal Medical Limited
Address Principal Medical Ltd
3 Barberry Place
Bicester
Oxfordshire
OX26 3HA
United Kingdom
Employer's website https://www.principal-medical.co.uk (Opens in a new tab)