About this role
Job Title: Associate Secretary - Administration Wage/Hour Status: Nonexempt Reports to: Assistant Superintendent Days: 207 Dept. /School: Central Office Date Revised: 6/22/2026 Primary Purpose: Under direct supervision provide reception and clerical assistance for the efficient operation of the central administration office. Qualifications: Education/Certification: High school diploma or GED Special Knowledge/Skills: Proficient word processing and file maintenance skills Effective organizational, communication, and interpersonal skills Ability to use personal computer and software to develop spreadsheets, databases, and do word processing Knowledge of basic accounting principles Effective organization, communication, and interpersonal skills Ability to follow written instructions Ability to operate multi-line phone system Experience: One year clerical experience in office setting Major Responsibilities and Duties: Records, Reports, and Correspondence 1.Greet visitors and respond to routine questions from staff and public. 2. Prepare materials, meeting agendas and communication as requested, using typewriter or computer. 3. Maintain a daily attendance log and records. Follow district policies, state regulations, and attendance procedures. 4. Monitor visitor check-in procedures and maintain campus security protocols. 5. Maintain confidentiality of student and personnel information. Reception and Phones 6. Schedule meetings and appointments and maintain calendar for 7. Assist students, teachers, and parents as needed. 8. Receive incoming calls, take reliable messages, and route to appropriate staff. Files 9. Maintain physical and computerized files including mailing lists, visitor logs, and office communication. 10. Update handbooks, policy manuals, and other documents as assigned. All other duties as assigned Mental Demands/Physical Demands/Environmental Factors: Tools/Equipment Used: Standard office equipment including personal computer and peripherals; multi-line phone system Posture: Continuous sitting Motion: Repetitive hand motions including reaching. Frequent keyboarding and use of mouse. Lifting: Occasional light lifting and carrying (less than 15 pounds) Environment: Reception desk in the administrative/central office Mental Demands: Work with frequent interruptions; maintain emotional control under stress