About this role
POSITION: Human Resources Generalist EXEMPT STATUS: Non-Exempt NUMBER OF DAYS: 226 PAY GRADE: Clerical PG-6 DIVISION: Human Capital Management DEPARTMENT: Human Capital Management REPORTS TO: Human Resources Director SUPERVISES: None EDUCATION: High School Diploma or GED EXPERIENCE: Minimum three to five years of secretarial clerical experience. Minimum of three years school district human resources services experience preferred. Position function/purpose Provide assistance to employees in the certification process when needed and ensure that the district is in compliance with SBEC and NCLB regulations.
Major Responsibilities 1. Maintain confidential documents and forms. 2. Process, sort, and distribute Personnel Recommendations, Separations, and Change forms. 3. Process and manage personnel records for non-contract new hires, support, auxiliary, and professional support staff including, but not limited to, personnel file, new hire paperwork, resignations, and maintain/update accurate information on the database/mainframe as appropriate. 4. Process and maintain paperwork for new hires, re-hires, transfers, resignations, terminations, retirees and leaves of absence. 5. Submit accurate information to various departments. 6. Assist current employees and/or administrators with SBEC certification and HQ issues. 7. Verify employment history and years of service records. 8. Process reference letters for each applicant to verify prior employment. 9. Assist current employees, applicants, and clients/applicants with certification Q&A regarding SBEC certification and HQ requirements. 10. Process criminal history reports/schedule appointments and fingerprinting as needed. 11. Upload and download information to the state registry. 12. Maintain HR spreadsheet for non-contract and support staff job vacancies. 13. Manage HRS database and create database reports as needed. 14. Maintain close communication with the Technology Information Management department regarding database updates. 15. Various correspondence with employees, new hires, TEA, colleges and universities, school districts (private and public) throughout the U.S. and foreign countries. 16. Update the certification status of all non-contract employees and compile tracking reports. 17. Keep Director informed of certification and HQ problems and progress. 18. Assist in training of new personnel as needed. 19. Assist with the management of online applications. 20. Assist applicants via telephone and new applicants (in-house). 21. Verifies and assists the Director in correspondence for TWC unemployment complaints. 22. Manage the Highly Qualified process for paraprofessionals including, determining Highly Qualified status and reporting. 23. Update job descriptions. 24. Assist other office personnel with clerical/data entry assignments as needed. 25. Assist with the substitute services personnel as needed. 26. Assist with the Awards Program as needed. 27. Perform other duties as assigned.
Supervisory Responsibilities None
Qualification Requirements 1. High School Diploma or GED 2. Proficient in Microsoft applications including Word, Excel and PowerPoint and web-based/internet software. 3. Knowledge of SBEC certification and permit requirements. 4. Knowledge of NCLB Highly Qualified requirements. 5. Qualify as Notary Public
WORK ENVIRONMENT The environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made if necessary while performing the duties of this job, the employee is regularly required to sit; stand; move throughout the room and/or facility; communicate verbally and electronically; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; kneel, stoop, crouch, and/or crawl; and climb or balance. Regularly required to lift or exert force of up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, and the ability to adjust focus. Regular attendance required. Equipment used Telephone Computer and printer Calculator Copy Machine
The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive description of all work requirements and responsibilities. Additionally, the minimum level of education noted as a requirement could be supplemented by commensurate experience and/or certification(s) as determined by the hiring manager.