About this role
North Providence Public Schools is seeking to hire Substitute Administrative Assistants. Schedule: - 6 to 6.5 hours per day, including a 0.5-hour unpaid lunch break - As needed while school is in session | Please refer to the School Calendar linked here. Hourly Rate: $18 Essential Duties and Responsibilities:
• Assists with all functions of the main office.
• Assists with daily teacher coverage.
• Greets and directs visitors.
• Receives and routes incoming calls and records messages.
• Maintains student and staff information (addresses, emails, etc.), student biographical attendance records and discipline in the designated information system(s).
• Maintains cumulative student records, staff and visitor logs, files, documents, inventory and office supplies (physical files and via online database).
• Types letters, forms, documents and reports as necessary (via Microsoft Office and Google Suite).
• Composes emails, schedules meetings/appointments and manages calendars in Skyward and Google.
• Operates word processors, computers, calculators, copiers and other office machines.
• Sorts, distributes and classifies mail, documents and other materials.
• Post notices.
• Registers students.
• Prepares report cards.
• Completes purchase orders.
• Performs other usual office routines.
• Works collaboratively, positively and in a professional manner with all colleagues and the public.
• Maintains high standards of confidentiality, attendance and flexibility.
• Assumes other generally related responsibilities as may be assigned by the Principal and/or designee.
Qualifications:
• High school diploma.
• Experience working independently with minimal supervision as well as working in a team-oriented, fast-paced, and collaborative environment.
• Knowledge of applicable data privacy practices and laws (HIPAA and FERPA, etc.).
• Ability to collaborate and maintain strict confidentiality in accordance with established North Providence policies and legal requirements.
• Ability to respond and react calmly to emergent needs and notify appropriate administrators.
• Strong interpersonal skills with the ability to create positive relationships and work collaboratively.
• Strong oral, organizational and written skills with an excellent attention to detail.
• Strong customer service orientation.
• Willingness to promote the general goals of the District.
• Completion of a successful interview. Physical Demands and Work Environment: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand, walk, sit, and talk or hear. Dexterity of hands and fingers to operate a computer keyboard, mouse and to handle other office technology is essential. Specific vision ability required by this job includes close vision with the ability to review hard copy and electronic-based data for extended periods of time. Frequently, the employee must meet deadlines with severe time constraints and interact with state agencies, school districts, coworkers, students and other community members. The work environment characteristics described here are representative of those an employee encounters while performing the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in this environment may be loud, depending upon the activity in the particular part of the day and location. While performing the duties of this job, the employee is regularly required to sit for extended periods of time. Ability to lift 25 lbs. If offered a position with North Providence Public Schools, you are required to obtain a national criminal background check with fingerprinting obtained at the State Attorney General's Office. If your background check is returned and acceptable for employment, you will be asked to return to complete onboarding paperwork to include the "Employment Eligibility Verification, USCIS I-9" as required by the Department of Homeland Security. Here you will attest to your employment authorization and must also provide acceptable documents evidencing identity and employment authorization.