About this role
Jenks Public Schools Job Description Position: Special Education Administrative Assistant/Monitoring, Compliance, and Reporting Reports to: Director of Student Programs Supervises: None Qualifications:
• High School diploma or GED required.
• Clerical skills required.
• Advanced proficiency in Google Sheets (including data organization, basic formulas, and tracking).
• Satisfy all district requirements with regard to physical health and citizenship.
• Such alternatives to the above qualifications as the Board may find appropriate and acceptable.
Position Goal: Assist the Special Education staff in maintaining compliance with state and federal policies and procedures. Essential Functions and Responsibilities:
• Assist Site Special Education Personnel as required.
• Provide technical assistance to Special Education Staff regarding IDEA in Ed Plan.
• Monitor finalized documents for compliance in Ed Plan for all meeting types (Initial MEEGS/IEP, Re-Evaluations, Subsequent IEP's, IEP Addendums, Manifestation Determinations, etc.).
• Communicate with SPED staff regarding compliance issues in Ed Plan.
• Utilize Google Sheets to build, maintain, and analyze complex tracking systems to monitor student data and compliance deadlines.
• Monitor and pull data reports from Ed Plan and PowerSchool as requested and for October 1st Child Count and End of Year Reporting to verify accuracy by the required deadlines.
• Coordinate special education transportation requests for current school year, extended school year, and upcoming school year.
• Complete monthly compliance reports (and additional as needed) for District and Site Special Education Coordinators and staff.
• Verify and maintain accuracy between the State Reporting SPED System (Ed Plan) and Student Information System (PowerSchool) for IDEA data.
• Monitor and pull reports on Evaluation logs for District and Site Special Education Coordinators.
• Maintain state reports for 5 years: October 1st, End of the Year, and District Data Profile.
• Assist the Director of Student Programs and Special Education District Coordinators as needed.
• Perform such other duties as assigned by the supervisor.
Employment Terms: Twelve (12) month classified hourly contract FLSA Qualification: Non-Exempt Evaluation: Jenks Public Schools Classified Evaluation Physical Demands: This is an overview intended for compliance with the ADA – it is not an exhaustive list of the duties to be performed. Reasonable accommodations may be made to enable individuals to perform the essential functions of a specific position. Regular Requirements: Stand for extended periods; sit for extended periods; twist at the neck and trunk; bend at the waist; stoop, kneel, crouch; lift/move up to 20 pounds; handle objects and tools with hands; repetitive use of fingers and hands. Occasional Requirements: Reach with hands and arms overhead, above shoulder and horizontally; lift/move up to 40 pounds. Visual Requirements: Close, color, peripheral, depth perception, ability to adjust focus. Hearing/Speaking Requirements: Adequate to exchange information.