About this role
*Join the Woodhouse Group team!*
At Woodhouse Group, our success is built on great people working together. We're looking for an Administrative Assistant who enjoys creating organization, supporting others, and helping keep our office running efficiently. This role is central to our day-to-day operations and plays an important part in delivering a positive experience for our employees, clients, and visitors alike.
We're looking for someone who loves bringing order to busy days, enjoys supporting people, and takes pride in making sure nothing falls through the cracks. Whether you're coordinating meetings, preparing polished documents, organizing events, welcoming visitors, or helping onboard new employees, you'll be an important part of the team that keeps our operations moving forward.
If you're someone who naturally notices the details, enjoys variety in your work, and gets satisfaction from being the person everyone can rely on, we'd love to meet you.
*What You'll Be Doing*
No two days look exactly the same, but your responsibilities will include:
*Office Administration*
* Welcome visitors and create a positive first impression for employees, clients, and guests. * Answer phones and manage front desk responsibilities. * Coordinate incoming mail, courier deliveries, and general office correspondence. * Monitor shared inboxes and respond to inquiries. * Assist with meeting coordination, agendas, minutes, and action item tracking. * Support leadership with reports, presentations, and administrative projects.
*Scheduling & Coordination*
* Coordinate calendars, meetings, travel, and appointments. * Help keep leadership organized by tracking deadlines and following up on outstanding action items. * Support internal communication and scheduling across departments.
*Documents & Data Management*
* Maintain accurate records within company systems and databases. * Perform data entry and spreadsheet updates. * Prepare professional documents using company templates, including forms, policies, presentations, signage, and fillable PDFs. * Organize digital and physical filing systems. * Assist with communication lists and document preparation.
*Office Operations & Administration*
* Manage office supply inventory and place orders as needed. * Coordinate employee apparel, business cards, branded materials, and promotional items. * Prepare onboarding packages and documentation for new employees. * Assist with maintaining Health & Safety documentation, training records, PPE inventory, and compliance tracking. * Help coordinate internal meetings, employee recognition initiatives, celebrations, and company events. * Maintain clean, organized, and welcoming shared office spaces, including kitchens, boardrooms, and common areas. * Support the day-to-day administrative needs of multiple departments as required.
*Qualifications & Skills*
* Post-secondary education in Business Administration, Office Administration, or a related field, or equivalent experience is preferred * 2+ years of experience in an administrative, office coordination, or project support role * Strong organizational skills with high attention to detail and accuracy * Proficiency in Microsoft Office (Outlook, Word, Excel); experience with document management systems is an asset * Ability to manage multiple priorities in a fast-paced, team-based environment * Clear and professional written and verbal communication skills * Experience in a construction, restoration, or project-based environment is an asset
*Why Join Woodhouse Group Inc.?*
* *Competitive Salary*: Attractive compensation package that reflects your experience and expertise. * *Comprehensive Group Benefits Program: *Enjoy peace of mind with our extensive benefits package, including extended health and dental coverage, life insurance, critical illness protection, and access to an employee assistance program for support when you need it. * *Growth & Development: *Access ongoing training, professional develo