About this role
Job Title Facility CoordinatorJob Description Summary Key Responsibilities Facility operations: Oversee day-to-day functioning of office spaces, including maintenance, security, and housekeeping. Vendor management: Coordinate with external service providers for cleaning, repairs, catering, and other facility-related services. Space planning: Manage seating arrangements, office layouts, and ensure optimal use of space. Health & safety compliance: Ensure adherence to safety regulations, fire drills, and emergency preparedness. Inventory control: Track and manage office supplies, equipment, and consumables. Budget monitoring: Assist in planning and controlling facility-related expenses. Employee support: Act as the point of contact for staff regarding facility issues and resolve complaints promptly. Skills & Qualifications Organizational skills: Ability to multitask and prioritize effectively. Communication skills: Strong interpersonal skills to liaise with employees and vendors. Technical knowledge: Familiarity with building systems (HVAC, electrical, plumbing). Problem-solving: Quick decision-making in emergencies or unexpected issues. Experience: Prior work in facility management or administrative roles preferred.Job Description Facility Operations
• Coordinate day-to-day facility activities including housekeeping, maintenance, and repairs • Ensure workplace cleanliness, safety, and operational readiness • Monitor office infrastructure such as HVAC, electrical systems, plumbing, and utilities Vendor Management
• Coordinate with external vendors for services like cleaning, security, cafeteria, and maintenance • Track vendor performance and ensure service delivery meets agreed standards • Manage service requests, contracts, and follow-ups Maintenance & Repairs
• Log and track facility-related issues and ensure timely resolution • Conduct routine inspections to identify maintenance requirements • Coordinate preventive maintenance schedules Workplace & Space Management
• Manage seating arrangements, office moves, and workspace planning • Maintain meeting rooms, common areas, and office equipment • Support onboarding by arranging workstations and access Health, Safety & Compliance
• Ensure compliance with workplace safety regulations and company policies • Conduct safety checks and coordinate emergency drills • Handle incident reporting and corrective actions Administrative & Financial Support
• Maintain facility records, reports, and logs • Track expenses, invoices, and budgets related to facility operations • Manage inventory of office supplies and equipment Employee Support
• Act as the primary point of contact for facility-related queries • Address employee concerns related to workspace, utilities, and services
INCO: “Cushman & Wakefield”