About this role
*Job Description ? Payroll and HR Admin*
*Department:*
Finance & Accounting / Human Resources
*Reports To:*
CFO
*Location:*
Edmonton, Alberta (Office-Based)
*Employment:*
Full-Time, Permanent
*AP Support:*
Approximately 20% of role time dedicated to Accounts Payable support
*Role Purpose*
The Payroll and HR Admin is a dynamic, multi-function role at the heart of 5Blue Process Equipment Inc.?s Finance & Accounting and Human Resources operations. Reporting to the CFO, this position owns the full payroll cycle, serves as the primary employee contact for payroll, policy, and employment standards matters, and manages the HR administrative functions that keep 5Blue?s workforce operations running accurately and compliantly.
In addition to payroll and HR responsibilities, this role dedicates approximately 20% of its time to supporting the Accounts Payable function ? providing transactional AP processing support that helps ensure vendors are paid accurately and on time. This AP support role is clearly defined as a secondary, supporting function; ownership of the AP function remains with the Controller and the broader Finance team. The successful candidate is a detail-oriented, organized professional who thrives managing competing priorities with discretion, accuracy, and a people-first mindset.
*Key Accountabilities*
*Time Allocation Overview*
* Payroll & HR Administration: approximately 80% of role time. * Accounts Payable Support: approximately 20% of role time.
The breakdown above reflects typical steady-state allocation. During peak payroll periods (bi-weekly payroll runs, year-end, benefit renewals) or high AP volume periods, priorities will be managed in coordination with the CFO and Controller.
*Full-Cycle Payroll Processing (~50% of Role)*
* Process full-cycle payroll for all salaried, hourly, and subcontractor employees on a bi-weekly basis, ensuring accurate and on-time payment in compliance with the Alberta Employment Standards Code and CRA requirements. * Calculate and apply all payroll inputs including regular hours, overtime, shift premiums, vacation pay, statutory holiday pay, and applicable deductions (CPP, EI, income tax, benefits). * Reconcile payroll remittances and T4s processed through the third-party payroll service provider (ADP or equivalent), ensuring accuracy prior to CRA submission. * Prepare Records of Employment (ROEs) for terminated or leave-of-absence employees in a timely manner. * Maintain and audit payroll records on an ongoing basis, ensuring data integrity, completeness, and confidentiality. * Perform monthly balance sheet reconciliations for all payroll-related accounts, investigating and resolving discrepancies promptly. * Prepare and distribute payroll reports and analytics to management as required, including headcount costs, overtime trends, and labour cost summaries. * Process off-cycle payroll runs as required for new hires, terminations, retroactive adjustments, or corrections.
*HR Administration (~30% of Role)*
* Administer group benefits programs including enrollment, changes, and terminations, coordinating directly with benefit providers to ensure accurate and timely processing. * Maintain accurate and current employee records in both digital and hard copy formats, ensuring files are complete, organized, and audit-ready at all times. * Prepare employment contracts, offer letters, and onboarding documentation for new hires, coordinating the onboarding experience in collaboration with hiring managers. * Support recruitment activities including posting job advertisements, scheduling interviews, managing the applicant tracking system, and coordinating candidate communications. * Process employee changes including promotions, transfers, terminations, and salary adjustments, ensuring all changes are reflected accurately in payroll and HR records. * Prepare HR reports for management including employee headcount, turnover, absenteeism, and compensation data as required. * Supp