About this role
Job Description The Role
Our client is seeking a polished, client-focused Receptionist to support a busy front office. This role is ideal for someone who is calm under pressure, enjoys variety, and can confidently manage phones, email inquiries, and shifting priorities. You?ll support day-to-day office operations, assist with basic administrative tasks, and help keep information organized and up to date.
This is a hybrid position with a rotating bi-weekly schedule coordinated with another part-time receptionist. Scheduling may adjust periodically based on operational needs.
Typical rotation:
• Week 1: 2 evenings (5:00pm?9:00pm) remote + Saturday in-office (9:00am?5:00pm) ? approx. 16 hours
• Week 2: 3 evenings (5:00pm?9:00pm) remote ? approx. 12 hours
Responsibilities
• Answering phones and emails; responding professionally and routing inquiries appropriately
• Scheduling and managing appointments using office and industry software
• Scanning/copying documents for internal and external use
• Preparing and sharing basic daily/monthly reports (as required)
• Supporting general office coordination (supplies, basic troubleshooting, keeping things moving)
• Assisting with data entry and database updates
• Supporting listing-related admin tasks (training provided on internal process/tools as needed)
• Other ad hoc administrative requests to support the team
Desired Experience & Skills
• 2+ years of experience in an office/reception or administrative role (industry experience is an asset)
• Strong communication skills (professional phone presence + clear written correspondence)<br