About this role
Job Description Project Document Management Analyst
Contribute to impactful mining projects in a collaborative global environment where document management, stakeholder coordination, and continuous improvement drive project success. Work with SharePoint, InEight, and cross-functional teams in a hybrid Montreal-based role supporting projects from planning through delivery.
What is in it for you:
? Salaried: $57-67 per hour.
? Incorporated Business Rate: $69-79 per hour.
? 9-month contract with the possibility of extension.
? Day schedule, 40 hours per week.
? Hybrid model: 4 days per week on-site.
Responsibilities:
? Perform quality control and verification of project deliverables from contractors and engineering service providers (ESPs).
? Provide training and technical support to internal and external stakeholders.
? Participate in coordination meetings and follow up on project communications.
? Prepare reports and perform data cleansing in collaboration with the PDM Lead.
? Follow up on pending project deliverables and RFI documentation.
? Use SharePoint, InEight, and Microsoft Office to support document control activities.
? Onboard, coach, and support the ongoing development of Document Controllers (DCs).
? Train Document Controllers (DCs) on internal PDM processes.
? Produce and distribute weekly expediting reports.
? Escalate issues that remain unresolved within 24 hours to the PDM Lead.
? Conduct contractor check-ins every two weeks.
? Review CDS with each contractor on a monthly basis.
? Maintain the distribution matrix on a monthly basis.
? Attend project meetings according to the project cadence and engage regularly with project peers.
? Deliver ongoing user training on InEight and SharePoint.
? Support project setup and handover planning requirements as defined by the PDM Lead.
? Demonstrate timely stakeholder responsiveness.
? Participate in continuous improvement initiatives and support their implementation.
? Streamline InEight and SharePoint access requests.
What you will need to succeed:
? 5 years of experience in document control on large projects.
? Experience supporting engineering and construction projects.
? Experience managing small to medium-sized document control teams.
? Experience implementing and managing document control systems and processes.
? Experience with project setup, contract close-out, project handover, and close-out activities.
? Experience managing suppliers, contractors, and vendor teams.
? Experience managing document control throughout the project lifecycle, from early studies through handover and close-out, is considered an asset.
? Experience supporting or working on site-based projects is considered an asset.
? Experience with InEight Document and SharePoint is considered an asset.
? Proficiency with SharePoint, InEight, and Microsoft Office.
? Excellent collaboration, stakeholder engagement, and communication skills.
? Ability to oversee, manage, and report on team workloads.
? Ability to work effectively in a fast-paced environment.
? Bilingual (English and French) to collaborate with global project teams, provide training and support to stakeholders, and coordinate pro