About this role
Role Overview
We are seeking a Personal Executive Virtual Assistant to provide dedicated administrative and operational support to an individual working across music, creative projects, and business administration.
This role is not supporting a team or company — it is solely personal support for one founder, helping streamline admin tasks, manage outreach, coordinate communications, and reduce day-to-day workload.
The ideal candidate is highly trustworthy, proactive, strong in written communication, and comfortable acting on behalf of the client in professional outreach and correspondence.
Key Responsibilities
Administrative & Executive Support
Manage inboxes and written communications on behalf of the client
Draft and edit emails, messages, and short-form written content
Assist with scheduling, calendar coordination, and task follow-ups
Support day-to-day administrative tasks as priorities shift
Outreach & Networking Support
Conduct cold outreach via email, DM, or online platforms (no cold calling)
Research and identify relevant:
Venues
Promoters
Industry contacts
Potential collaborators
Initiate outreach using the client’s name and accounts (not third-party profiles)
Track outreach activity and responses
Research & Industry Support
Research people, companies, and opportunities within the music and creative industry
Compile findings into clear, actionable summaries
Identify and organize contact lists for follow-up
Finance & Admin Assistance (Light Support)
Assist with basic invoicing and financial admin
Work confidently within spreadsheets (Google Sheets / Excel)
Navigate and update records in Xero (experience preferred, not required)
Support financial organization without full bookkeeping responsibility
Workflow & Collaboration
Communicate via Slack
Track tasks and projects in Asana
Maintain clear documentation and task status updates
Tools & Software
Required / Strongly Preferred
Google Workspace (Docs, Gmail, Calendar, Sheets)
Google Sheets or Excel (comfortable navigating spreadsheets)
Nice to Have
Xero
Slack
Asana
(Lack of experience with Slack or Asana is not a deal-breaker if willing to learn)
Working Hours
Part-time: 20 hours per week
Preferred coverage: UK afternoon hours
Can include overlap with UK time or work while the client is offline
Flexible schedule with reliability and consistency
Ideal Candidate Profile
3–4+ years experience as an Executive Assistant, Personal Assistant, or Admin VA
Strong written communication and copy skills
Highly organized, proactive, and detail-oriented
Comfortable acting on behalf of the client with professionalism and discretion
Trustworthy with access to accounts, passwords, and sensitive information
Able to work independently and integrate deeply into the client’s workflow