About this role
HighlightTA is the on-demand talent team for ACT360.
About ACT360At ACT360, we believe in working to live - not living to work. We support flexibility, autonomy, and accountability. If you want to be part of a team that values your expertise, encourages your growth, and gives you the freedom to succeed - let’s talk.
We’re redefining what it means to be an IT partner. We help businesses become more efficient, profitable, and scalable through strategic IT support, web development, and automation. We don’t just put out fires. We help clients avoid them in the first place. Whether it’s troubleshooting, automation, or helping a business scale, we’re always looking for the smartest fix.
About the RoleACT360 is a growing technology services provider in the search for a hands-on Accounting & Finance Specialist to take full ownership of financial operations, drive process improvement, and ensure billing and vendor workflows are accurate, efficient, and scalable.
In this role, you’ll manage invoicing, reconciliations, and vendor payments —while introducing automation and financial controls that support growth. You’ll also oversee the financial systems stack, guide platform migrations, and ensure every billable item and client contract is handled properly. This is an ideal opportunity for a systems-minded finance professional who thrives in ownership, enjoys solving operational problems, and is eager to build financial infrastructure in a fast-moving environment.
ResponsibilitiesOwn all client billing and ensure accuracy for services and purchased items
Cross-check subscription-based billing (e.g., Office 365) and resolve discrepancies
Manage receivables and follow up on overdue payments
Process vendor bills, reimbursements, credit card charges, and refunds
Order and track parts/software with precision, ensuring correct vendors and delivery logistics
Maintain vendor relationships and negotiate improved terms
Reconcile accounts monthly (bank, credit card, vendor)
Deliver monthly cash flow forecasts (60 days out), profitability reports, and P&Ls
Maintain and audit client contracts and paperwork
Implement automated workflows for billing and reporting
Evaluate and lead system migrations (e.g., from Xero to QuickBooks)
Manage platform integrations, financial settings, and backend configurations
What You Bring4–6 years of finance or bookkeeping experience in a service-based business
Track record of independently owning end-to-end finance operations
Highly organized, analytical, and attentive to detail
Able to document processes and solve problems proactively
Able to take full ownership, actively improve processes, and be motivated to drive individual growth and development
Strong knowledge of QuickBooks and/or Xero
Familiarity with PSA/ticketing systems (e.g., ConnectWise, Autotask)
Experience managing subscription billing and financial integrations
Proven ability to lead systems improvements and financial automation
Schedule & Work EnvironmentFull-time, Monday to Friday Remote within Canada (preference for EST working hours)
What’s OfferedFull ownership of the finance function in a growing business
Remote flexibility with an entrepreneurial and supportive team
Long-term growth opportunities
About ACT360Our culture is grounded in our core values:
Be the Customer – We listen to understand the full scope of the requirements and goals, and build from the customer’s perspective.
Give the 360° Solution – We go beyond IT support to offer strategy, automation, and improvement that enhances business outcomes.
Be a Problem Solver – We solve issues at the root, not just the surface, working closely with clients and vendors.
Always Looking Forwards – We learn from mistakes and proactively plan to avoid future ones.
Working to Live, Not Living to Work – We support flexibility, async work, and work-life balance.
Treating Employees Like Experts – We empower our team to lead, innovate, and grow with trust and autonomy.
We offer competitive compensation based on experience, and a benefits package that includes:
Comprehensive dental care
Vision care coverage
Extended health care benefits
Life insurance for peace of mind
Generous paid time off to recharge
Flexible work-from-home options
ACT360 is an equal opportunity employer. We’re committed to building an inclusive and accessible workplace. Accommodations are available upon request for candidates taking part in all aspects of the selection process.
How We HireWe use AI tools to support our recruitment process, including helping us organize applications and identify early matches based on role criteria. That said, every rejection decision is made by a human. We encourage candidates to apply authentically and avoid relying solely on AI-generated responses, especially during interviews.
This opportunity is offered through HighlightTA, the on-demand talent team supporting ACT360’s growth.
Connect with us and learn more: ACT360 on Linkedin HighlightTA on LinkedIn