About this role
<p><strong>Job Purpose</strong></p> <p>Manage raw material and indirect importation activities for two production factories in Vietnam, ensuring compliance with customs regulations and operational efficiency.</p> <div align="center"><hr align="center" size="2" width="100%"></div> <p><strong>Key Responsibilities</strong></p> <p><strong>1. Import Customs Declaration Management (65%)</strong></p> <ul type="disc"> <li>Collect and verify complete shipping documentation</li> <li>Coordinate with customs brokers and approve customs declarations</li> <li>Liaise with customs authorities when required</li> <li>Collaborate with Finance to process import tax payments (if applicable)</li> <li>Coordinate with Logistics team for delivery from port to warehouses</li> <li>Handle temporary import/export transactions when required</li> <li>Conduct monthly debit note checking and confirmation prior to invoicing (1–2 times/month)</li> <li>Maintain and update master data (HS code, article name, import license, quota, etc.)</li> </ul> <div align="center"><hr align="center" size="2" width="100%"></div> <p><strong>2. Regulatory Updates & Compliance (10%)</strong></p> <ul type="disc"> <li>Monitor and stay updated on local laws and regulations related to import of raw and indirect materials</li> <li>Assess the impact of regulatory changes and communicate updates to relevant stakeholders</li> </ul> <div align="center"><hr align="center" size="2" width="100%"></div> <p><strong>3. Free Trade Agreement (FTA) & Preferential Tax Management (15%)</strong></p> <ul type="disc"> <li>Track updates on applicable free trade agreements (e.g., EVFTA, ATIGA, AK, etc.)</li> <li>Work with shippers to ensure compliance with documentation and requirements for preferential import tax</li> </ul> <div align="center"><hr align="center" size="2" width="100%"></div> <p><strong>4. Additional Tasks (10%)</strong></p> <ul type="disc"> <li>Prepare personal KPIs and participate in projects</li> <li>Perform additional duties as assigned by management</li> </ul> <div align="center"><hr align="center" size="2" width="100%"></div> <p><strong>Authority</strong></p> <ul type="disc"> <li>Review logistics cost debit notes</li> <li>Propose solutions and corrective actions for ad-hoc issues</li> </ul> <div align="center"><hr align="center" size="2" width="100%"></div> <p><strong>Key Stakeholders</strong></p> <p><strong>Internal</strong></p> <ul type="disc"> <li><strong>Logistics (LOG):</strong> Goods receipt, storage, delivery</li> <li><strong>Finance (FICO):</strong> Cost management, import tax</li> <li><strong>R&D:</strong> Product description and usage purpose</li> <li><strong>Procurement (PRO) & PMS:</strong> PO, shipping documents, transfer pricing</li> <li><strong>Legal:</strong> Contract review and legal advisory</li> </ul> <p><strong>External</strong></p> <ul type="disc"> <li><strong>3PL Providers:</strong> Customs operations supervision</li> <li><strong>Customs Authorities:</strong> Approval of import declarations</li> </ul> <div align="center"><hr align="center" size="2" width="100%"></div> <p><strong>Qualifications</strong></p> <p><strong>Education</strong></p> <ul type="disc"> <li>Bachelor’s degree (required)</li> <li>Preferred majors: Foreign Trade, Supply Chain, Logistics</li> </ul> <div align="center"><hr align="center" size="2" width="100%"></div> <p><strong>Experience</strong></p> <p><strong>Must-have:</strong></p> <ul type="disc"> <li>Strong understanding of Incoterms and customs processes</li> <li>Minimum 3 years of experience in import customs clearance in a non-EPE (Non-Export Processing Enterprise)</li> </ul> <p><strong>Preferred:</strong></p> <ul type="disc"> <li>Understanding of UCP</li> <li>Experience in medical devices, pharmaceuticals, or drug industries</li> <li>Knowledge of FTAs (EVFTA, ATIGA, AK, etc.)</li> <li>SAP experience</li> <li>Experience with quota and visa procedures</li> </ul> <div align="center"><hr align="center" size="2" width="100%"></div> <p><strong>Skills</strong></p> <ul type="disc"> <li>Proficiency in Microsoft Office (Word, Excel, PowerPoint)</li> <li>English communication skills</li> <li>Strong problem-solving ability</li> <li>Clear, direct communication</li> <li>Logical thinking</li> </ul> <div align="center"><hr align="center" size="2" width="100%"></div> <p><strong>Additional Information</strong></p> <ul type="disc"> <li>Involves cross-functional coordination and regulatory compliance</li> <li>Requires attention to detail and ability to manage multiple stakeholders</li> </ul>