About this role
<p>Location: Hattie Mae White </p> <p>Department: Office of EAS Secondary </p> <p>Area:District Wide </p> <p>Contract Months:12 </p> <p>Salary Range: $65,000.00 <span style="font-size:11.0pt"><span><span>–</span></span></span> $85,000.00 </p> <p>Academic Year: 26-27 </p> <div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">JOB SUMMARY</H2> </div><div><p>Under limited direction, performs advanced secretarial and administrative duties for department officers. Disposes of matters of a routine nature to conserve superior’s time. Position requires a thorough knowledge of practices and procedures of the department and district policy and procedures.</p> </div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">MAJOR DUTIES & RESPONSIBILITIES</H2> </div><div><ul> <li>Provides support for administrators in officer positions in the areas of correspondence, report preparation, public relations, managing calendars/meetings, information dissemination, etc. Serves as a liaison between officers, managers, and visitors as required. Arranges meetings as directed. Takes and prepares meeting notes as required.</li> <li>Composes and produces documents such as letters, memorandums, proposals, and statistical material. Collects information needed by superior for conferences and reports. Prepares various reports and analyzes reports with recommended actions.</li> <li>Assesses the urgency and importance of assignments and respect the confidential status of each. Maintains regular and follow-up files and confidential data. Provides direction to clerical/secretarial personnel. Delegates and coordinates work activities as necessary.<br> </li> </ul> </div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">MAJOR DUTIES & RESPONSIBILITIES CONTINUED</H2> </div><div><p> </p> <ul> <li>Drafts confidential correspondence. Proofread and correct documents. Screens incoming calls, provide requested information, record messages, and redirect inquires to the appropriate individual or department.</li> <li>Maintains library for retrieval/updating of departmental documents. Compiles information and provide summary for supervisor. Assists with the maintenance and reconciliation of the departmental budget.</li> <li>Performs other job-related duties as assigned.</li> </ul> </div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">EDUCATION</H2> </div><div><p>High School Diploma or GED</p> </div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">WORK EXPERIENCE</H2> </div><div><p>5 to 7 years</p> </div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">SKILL AND/OR REQUIRED LICENSING/CERTIFICATION</H2> </div><div><p>Microsoft Office</p> <p>Office equipment (e.g., computer, copier)</p> </div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">LEADERSHIP RESPONSIBILITIES</H2> </div><div><p>Work Leadership. Regularly provides project management or team leadership to a group of two or more</p> <p>employees, but does not have formal supervisory responsibility. Leading and directing typically involves</p> <p>monitoring work and providing guidance on escalated issues. Most of work time is spent performing many</p> <p>of same duties they are leading.</p> </div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">WORK COMPLEXITY/INDEPENDENT JUDGMENT</H2> </div><div><p>Work involves the application of moderately complex procedures and tasks that are quite varied.</p> <p>Independent judgment is often required to select and apply the most appropriate of available resources.</p> <p>Ongoing supervision is provided on an "as needed" basis.</p> </div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">BUDGET AUTHORITY</H2> </div><div><p>No budget development activity is required</p> </div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">PROBLEM SOLVING</H2> </div><div><p>Decisions are made on both routine and non-routine matters with some latitude, but are still subject to</p> <p>approval. Job is occasionally expected to recommend new solutions to problems and improve existing</p> <p>methods or generate new ideas.</p> </div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">IMPACT OF DECISIONS</H2> </div><div><p>Follows rules and procedures. Decisions can have minimal or no impact to HISD. Errors can be readily</p> <p>detected, usually by the employee, and, if made, would result in minor expense for correction.</p> </div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">COMMUNICATION/INTERACTIONS</H2> </div><div><p>Collaborate and solve problems - works with others to resolve problems, clarify or interpret complex</p> <p>information/policies, and provide initial screening/negotiations without approval authority. Interactions are</p> <p>typically with customers, senior level professional staff, and managers.</p> </div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">CUSTOMER RELATIONSHIPS</H2> </div><div><p>Follows through with customer inquiries, requests and complaints. Forwards difficult and non-routine</p> <p>inquiries or requests to appropriate level for resolution.</p> </div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">WORKING/ENVIRONMENTAL CONDITIONS</H2> </div><div><p>Work is normally performed in a typical interior work environment which does not subject the employee to</p> <p>any hazardous or unpleasant elements.</p> <p>Ability to carry and/or lift less than 15 pounds.</p> </div></div></div><p> </p> <p>Houston Independent School District is an equal opportunity employer. </p>