About this role
<p>Location: Hattie Mae White </p> <p>Department: UIL Athletics & Activities </p> <p>Area:Northwest </p> <p>Contract Months:12 </p> <p>Salary Range: $45,000.00 <span style="font-size:11.0pt"><span><span>–</span></span></span> $55,000.00 </p> <p>Academic Year: 26-27 </p> <div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">JOB SUMMARY</H2> </div><div><p>The UIL Specialist 1 provides clerical and administrative support for UIL athletics and activities, while serving as the primary front desk receptionist for the UIL Academics/Athletics Department. Assists with compliance documentation, financial processing, transportation coordination, and general office operations. Ensures accurate recordkeeping and customer service while supporting coaches, campuses, and department staff in accordance with UIL and district guidelines.</p></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">MAJOR DUTIES & RESPONSIBILITIES</H2> </div><div><p>List most important duties first<br>- Serve as primary receptionist by answering phones, greeting visitors, and directing inquiries.<br>- Provide customer service support to coaches, campuses, vendors, and stakeholders.<br>- Assist with UIL compliance processes including eligibility forms and insurance documentation.<br>- Support District Executive Committee processes by organizing and maintaining records.<br>- Process basic financial transactions including requisitions, ProCard allocations, and direct pays.<br>- Assist with travel coordination and reimbursements.<br>- Maintain files and databases for financial and compliance records.</p></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">MAJOR DUTIES & RESPONSIBILITIES CONTINUED</H2> </div><div><p>- Assist with scheduling and coordination of athletic transportation.<br>- Prepare and distribute athletic passes and correspondence.<br>- Support coordination of events, meetings, and functions.<br>- Maintain office supplies and inventory.<br>- Provide backup support for clerical and administrative functions.<br>- Perform other duties as assigned.</p></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">EDUCATION</H2> </div><div><p>High School Diploma or GED<br>Associate degree or 60 hours preferred but not required</p></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">WORK EXPERIENCE</H2> </div><div><p>1 to 3 years</p></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">SKILL AND/OR REQUIRED LICENSING/CERTIFICATION</H2> </div><div><p>Software<br>Oracle<br>PeopleSoft <br>SAP <br>HTML<br>Microsoft Office<br>CAD<br>Chancery</p> <p>Certifications/Licensure<br>N/A</p> <p>Equipment<br>Office equipment (e.g., computer, copier)</p></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">LEADERSHIP RESPONSIBILITIES</H2> </div><div><p>-No supervisory responsibilities. May provide occasional work guidance, technical advice, and training to staff.</p></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">WORK COMPLEXITY/INDEPENDENT JUDGMENT</H2> </div><div><p>-Work and tasks are moderately complex but structured, following established UIL and district procedures. Independent judgment is used in prioritizing tasks, handling customer inquiries, and processing documentation. Ongoing supervision is available as needed.</p></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">BUDGET AUTHORITY</H2> </div><div><p>-Compiles and organizes data and figures.</p> <p>-Analyzes and interprets data and figures.</p></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">PROBLEM SOLVING</H2> </div><div><p>-Decisions are made on routine matters affecting few individuals and usually within the confines of the job's own department. Specific job activities and results are typically reviewed closely. There are limited requirements for developing new ideas or changes in methods, procedures, or services.</p></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">IMPACT OF DECISIONS</H2> </div><div><p>-Decisions have minor to moderate impact on departmental operations. Errors are typically identifiable and correctable and generally limited to the Athletics/UIL office.</p></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">COMMUNICATION/INTERACTIONS</H2> </div><div><p>-Regular interaction with coaches, campus staff, vendors, and department personnel to provide information, receive requests, and resolve basic issues.</p></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">CUSTOMER RELATIONSHIPS</H2> </div><div><p>-Follows through with customer inquiries, requests, and complaints. Forwards difficult and non-routine inquiries or requests to appropriate level for resolution.</p></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">WORKING/ENVIRONMENTAL CONDITIONS</H2> </div><div><p>-Work is normally performed in a typical interior work environment which does not subject the employee to any hazardous or unpleasant elements.</p></div></div></div><p> </p> <p>Houston Independent School District is an equal opportunity employer. </p>