About this role
<div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px"><b>Job Summary</b></H2> </div><div><p>Provide end-to-end HR operational support, including visa/work permit management, HR administration, employee data maintenance, payroll-related processes, budget tracking, probation monitoring, and cross-functional coordination to ensure smooth and efficient HR operations.</p></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px"><b>Job Description</b></H2> </div><div><ul style="margin-top:0.0in;margin-bottom:0.0in" type="disc"> <li style="color:#1e222b;line-height:normal;background-color:white;margin-top:0.0in;margin-right:0.0in;margin-bottom:8.0pt;font-size:11.0pt;font-family:Calibri, sans-serif"><span style="font-size:10.0pt;font-family:Arial, sans-serif;border:none windowtext 1.0pt;padding:0.0in">Manage visa and work permit processes, including end-to-end coordination with relevant stakeholders and authorities</span></li> <li style="color:#1e222b;line-height:normal;background-color:white;margin-top:0.0in;margin-right:0.0in;margin-bottom:8.0pt;font-size:11.0pt;font-family:Calibri, sans-serif"><span style="font-size:10.0pt;font-family:Arial, sans-serif;border:none windowtext 1.0pt;padding:0.0in">Provide administrative support for HR activities, including coordination with vendors and internal teams, scheduling, and venue arrangements to ensure smooth execution of programs</span></li> <li style="color:#1e222b;line-height:normal;background-color:white;margin-top:0.0in;margin-right:0.0in;margin-bottom:8.0pt;font-size:11.0pt;font-family:Calibri, sans-serif"><span style="font-size:10.0pt;font-family:Arial, sans-serif;border:none windowtext 1.0pt;padding:0.0in">Maintain and update employee data in the HR system (HR Hub), particularly for new joiners and employee movement. </span></li> <li style="color:#1e222b;line-height:normal;background-color:white;margin-top:0.0in;margin-right:0.0in;margin-bottom:8.0pt;font-size:11.0pt;font-family:Calibri, sans-serif"><span style="font-size:10.0pt;font-family:Arial, sans-serif;border:none windowtext 1.0pt;padding:0.0in">Support monthly HR-related payment processes, including reimbursements, invoices, and work permit expenses, ensuring timely processing and accuracy</span></li> <li style="color:#1e222b;line-height:normal;background-color:white;margin-top:0.0in;margin-right:0.0in;margin-bottom:8.0pt;font-size:11.0pt;font-family:Calibri, sans-serif"><span style="font-size:10.0pt;font-family:Arial, sans-serif;border:none windowtext 1.0pt;padding:0.0in">Track & monitor expense vs budget for people & culture </span></li> <li style="color:#1e222b;line-height:normal;background-color:white;margin-top:0.0in;margin-right:0.0in;margin-bottom:8.0pt;font-size:11.0pt;font-family:Calibri, sans-serif"><span style="font-size:10.0pt;font-family:Arial, sans-serif;border:none windowtext 1.0pt;padding:0.0in">Monitor and track employee performance during the probation period, including KPI follow-up and coordination with line managers</span></li> <li style="color:#1e222b;line-height:normal;background-color:white;margin-top:0.0in;margin-right:0.0in;margin-bottom:8.0pt;font-size:11.0pt;font-family:Calibri, sans-serif"><span style="font-size:10.0pt;font-family:Arial, sans-serif;border:none windowtext 1.0pt;padding:0.0in">Coordinate with internal and external parties to support HR operations and ensure efficient workflow</span></li> <li style="color:#1e222b;line-height:normal;background-color:white;margin-top:0.0in;margin-right:0.0in;margin-bottom:8.0pt;font-size:11.0pt;font-family:Calibri, sans-serif"><span style="font-size:10.0pt;font-family:Arial, sans-serif;border:none windowtext 1.0pt;padding:0.0in">Oversee and support manager-assigned ad hoc tasks as required</span></li> </ul></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px"><b>Key Qualification</b></H2> </div><div><ul style="margin-top:0.0in;margin-bottom:0.0in" type="disc"> <li style="color:#1e222b;line-height:normal;background-color:white;margin-top:0.0in;margin-right:0.0in;margin-bottom:8.0pt;font-size:11.0pt;font-family:Calibri, sans-serif"><span style="font-size:10.0pt;font-family:Arial, sans-serif;border:none windowtext 1.0pt;padding:0.0in">Bachelor’s degree in Human Resources, Business Administration, or a related field</span></li> <li style="color:#1e222b;line-height:normal;background-color:white;margin-top:0.0in;margin-right:0.0in;margin-bottom:8.0pt;font-size:11.0pt;font-family:Calibri, sans-serif"><span style="font-size:10.0pt;font-family:Arial, sans-serif;border:none windowtext 1.0pt;padding:0.0in">At least 5 years of experience in HR Operations or HR Administration</span></li> <li style="color:#1e222b;line-height:normal;background-color:white;margin-top:0.0in;margin-right:0.0in;margin-bottom:8.0pt;font-size:11.0pt;font-family:Calibri, sans-serif"><span style="font-size:10.0pt;font-family:Arial, sans-serif;border:none windowtext 1.0pt;padding:0.0in">Hands-on experience in visa and work permit processes and coordination</span></li> <li style="color:#1e222b;line-height:normal;background-color:white;margin-top:0.0in;margin-right:0.0in;margin-bottom:8.0pt;font-size:11.0pt;font-family:Calibri, sans-serif"><span style="font-size:10.0pt;font-family:Arial, sans-serif;border:none windowtext 1.0pt;padding:0.0in">Strong organizational and coordination skills with the ability to manage multiple tasks effectively</span></li> <li style="color:#1e222b;line-height:normal;background-color:white;margin-top:0.0in;margin-right:0.0in;margin-bottom:8.0pt;font-size:11.0pt;font-family:Calibri, sans-serif"><span style="font-size:10.0pt;font-family:Arial, sans-serif;border:none windowtext 1.0pt;padding:0.0in">Good knowledge of HR processes, employee lifecycles, and HR policies</span></li> <li style="color:#1e222b;line-height:normal;background-color:white;margin-top:0.0in;margin-right:0.0in;margin-bottom:8.0pt;font-size:11.0pt;font-family:Calibri, sans-serif"><span style="font-size:10.0pt;font-family:Arial, sans-serif;border:none windowtext 1.0pt;padding:0.0in">Experience in HR systems (e.g., HR Hub, SAP) and data management</span></li> <li style="color:#1e222b;line-height:normal;background-color:white;margin-top:0.0in;margin-right:0.0in;margin-bottom:8.0pt;font-size:11.0pt;font-family:Calibri, sans-serif"><span style="font-size:10.0pt;font-family:Arial, sans-serif;border:none windowtext 1.0pt;padding:0.0in">Good communication and interpersonal skills, with the ability to coordinate with internal and external stakeholders</span></li> <li style="color:#1e222b;line-height:normal;background-color:white;margin-top:0.0in;margin-right:0.0in;margin-bottom:8.0pt;font-size:11.0pt;font-family:Calibri, sans-serif"><span style="font-size:10.0pt;font-family:Arial, sans-serif;border:none windowtext 1.0pt;padding:0.0in">Detail-oriented with strong problem-solving skills</span></li> <li style="color:#1e222b;line-height:normal;background-color:white;margin-top:0.0in;margin-right:0.0in;margin-bottom:8.0pt;font-size:11.0pt;font-family:Calibri, sans-serif"><span style="font-size:10.0pt;font-family:Arial, sans-serif;border:none windowtext 1.0pt;padding:0.0in">Proficient in Microsoft Office (Excel, Word, PowerPoint)</span></li> <li style="color:#1e222b;line-height:normal;background-color:white;margin-top:0.0in;margin-right:0.0in;margin-bottom:8.0pt;font-size:11.0pt;font-family:Calibri, sans-serif"><span style="font-size:10.0pt;font-family:Arial, sans-serif;border:none windowtext 1.0pt;padding:0.0in">Able to work independently and under pressure in a fast-paced environment</span></li> </ul></div></div></div>