About this role
<div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px"><b>The Role</b></H2> </div><div><p> </p> <p><span style="font-family:Arial, Helvetica, sans-serif"><span style="font-size:14.0px">This position will oversee the daily upkeep of common areas, manage vendor relationships for site services, procurement and ensure the facility adheres to all statutory and safety regulations.</span></span></p></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px"><b>Job Responsibilities</b></H2> </div><div><p> </p> <ul> <li><span style="font-family:Arial, Helvetica, sans-serif"><span style="font-size:14.0px">Key personnel on site to ensure the provision of building services meet the required standards and expenses kept within budget.</span></span></li> <li><span style="font-family:Arial, Helvetica, sans-serif"><span style="font-size:14.0px">Oversee Common Area Maintenance (CAM) & facility operations through routine inspections, proper vendor management and utility management.</span></span></li> <li><span style="font-family:Arial, Helvetica, sans-serif"><span style="font-size:14.0px"><span style="font-size:11.0pt;line-height:107%;font-family:Aptos, sans-serif">Ensure the facility maintains valid licenses for fire safety (NOC), electrical systems, pollution control, and land use.</span></span></span></li> <li><span style="font-family:Arial, Helvetica, sans-serif"><span style="font-size:14.0px"><span style="font-size:11.0pt;line-height:107%;font-family:Aptos, sans-serif">Implement and monitor safety protocols across the site.</span></span></span></li> <li><span style="font-family:Arial, Helvetica, sans-serif"><span style="font-size:14.0px">Develop and establish good communication and relationship with tenants and vendors.</span></span></li> <li><span style="font-family:Arial, Helvetica, sans-serif"><span style="font-size:14.0px">Identify and onboard reliable vendors for facility services, specialized equipment and construction materials as per company procurement manual.</span></span></li> <li><span style="font-family:Arial, Helvetica, sans-serif"><span style="font-size:14.0px">Address tenant complaints regarding shared facilities and ensure their operations do not violate lease terms or safety codes.</span></span></li> <li><span style="font-family:Arial, Helvetica, sans-serif"><span style="font-size:14.0px">Assist in preparing the annual opex/capex budget and track expenditures against the budget to ensure cost-efficiency for the landlord.</span></span></li> <li><span style="font-family:Arial, Helvetica, sans-serif"><span style="font-size:14.0px">Coordinate and carry out improvement and upgrading works to the building or systems in response to tenant’s requirements.</span></span></li> <li><span style="font-family:Arial, Helvetica, sans-serif"><span style="font-size:14.0px">Enforce and monitor various work programs to maintain smooth and efficient operations and ensure that SOPs are adhered to.</span></span></li> <li><span style="font-family:Arial, Helvetica, sans-serif"><span style="font-size:14.0px">Manage ad-hoc projects such as improvement and upgrading works to building infrastructure and systems; and provide input on the requirements to ensure maintainability and operational needs are met.</span></span></li> <li><span style="font-family:Arial, Helvetica, sans-serif"><span style="font-size:14.0px">Prepare and collate information for monthly management reporting and provide analysis on variances of the expenses.</span></span></li> <li><span style="font-family:Arial, Helvetica, sans-serif"><span style="font-size:14.0px">Participate in the preparation of the annual budget.<br><span style="color:white">#LI-SP</span></span></span></li> </ul></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px"><b>Job Requirements</b></H2> </div><div><p> </p> <ul> <li><span style="font-family:Arial, Helvetica, sans-serif"><span style="font-size:14.0px">Degree in Building / Real Estate / Facilities Management or a related Engineering discipline.</span></span></li> <li><span style="font-family:Arial, Helvetica, sans-serif"><span style="font-size:14.0px">At least 5 to 7 years of relevant experiences and knowledge of all phases of property management, as well as procurement of property management services.</span></span></li> <li><span style="font-family:Arial, Helvetica, sans-serif"><span style="font-size:14.0px">Possess sound knowledge of building M&E systems, with experiences in monitoring Building Management Systems (BMS) and Building Automation Systems (BAS).</span></span></li> <li><span style="font-family:Arial, Helvetica, sans-serif"><span style="font-size:14.0px">Proficient in MS Office Applications (Word, PowerPoint and Excel). Experience working with SAP will be an added advantage.</span></span></li> <li><span style="font-family:Arial, Helvetica, sans-serif"><span style="font-size:14.0px">Excellent team player with strong communication skills and good computer literacy.</span></span></li> <li><span style="font-family:Arial, Helvetica, sans-serif"><span style="font-size:14.0px">Ability to be ready 24/7 and to manage operations and projects simultaneously in a fast-paced environment.</span></span></li> </ul></div></div></div>