About this role
<div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px"><b>The Role</b></H2> </div><div><p style="text-align:justify;margin:0.0cm 0.0cm 10.0pt;line-height:115%;font-size:11.0pt;font-family:Calibri, sans-serif"><span style="font-size:12.0pt;line-height:115%;font-family:Arial, sans-serif">The Assistant Manager, Property Management will support the management of a portfolio of logistics properties, ensuring that building operations, maintenance, tenant support, statutory compliance, vendor performance, budgeting and reporting are carried out effectively. The role will assist in driving operational efficiency, cost discipline, service quality and asset value preservation, while supervising site technicians and providing guidance to executive / administrative support staff.</span></p></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px"><b>Job Responsibilities</b></H2> </div><div><ul> <li style="font-family:arial, helvetica, sans-serif;font-size:12.0pt"><span style="font-family:arial, helvetica, sans-serif;font-size:12.0pt">Support the day-to-day property management of assigned logistics assets, including building operations, maintenance planning, tenant support, service delivery and follow-up on operational issues.</span></li> <li style="font-family:arial, helvetica, sans-serif;font-size:12.0pt"><span style="font-family:arial, helvetica, sans-serif;font-size:12.0pt">Monitor building services and facilities management standards to ensure properties are well maintained, safe, operationally efficient and managed within approved budgets.</span></li> <li style="font-family:arial, helvetica, sans-serif;font-size:12.0pt"><span style="font-family:arial, helvetica, sans-serif;font-size:12.0pt">Maintain strong working relationships with tenants, service providers, contractors and internal stakeholders to ensure timely resolution of operational matters and good service standards.</span></li> <li style="font-family:arial, helvetica, sans-serif;font-size:12.0pt"><span style="font-family:arial, helvetica, sans-serif;font-size:12.0pt">Coordinate tenant requests, reinstatement matters, minor asset enhancement works, upgrading works and repair / replacement works to ensure operational needs and maintainability requirements are addressed.</span></li> <li style="font-family:arial, helvetica, sans-serif;font-size:12.0pt"><span style="font-family:arial, helvetica, sans-serif;font-size:12.0pt">Implement and monitor preventive maintenance programmes, service schedules, standard operating procedures and house rules to support smooth and compliant property operations.</span></li> <li style="font-family:arial, helvetica, sans-serif;font-size:12.0pt"><span style="font-family:arial, helvetica, sans-serif;font-size:12.0pt">Assist in managing improvement works, asset enhancement initiatives, sustainability-related projects and building system upgrades, including coordination with consultants, contractors, tenants and internal teams.</span></li> <li style="font-family:arial, helvetica, sans-serif;font-size:12.0pt"><span style="font-family:arial, helvetica, sans-serif;font-size:12.0pt">Supervise and guide site technicians in maintenance, inspection, troubleshooting and repair works, and promote safe work practices in line with workplace safety requirements and company standards.</span></li> <li style="font-family:arial, helvetica, sans-serif;font-size:12.0pt"><span style="font-family:arial, helvetica, sans-serif;font-size:12.0pt">Prepare monthly operational and management reports, including budget utilisation, expense variance analysis, service performance, incident updates, compliance status and key property matters.</span></li> <li style="font-family:arial, helvetica, sans-serif;font-size:12.0pt"><span style="font-family:arial, helvetica, sans-serif;font-size:12.0pt">Manage and guide the Property Management Executive / administrative support staff in tracking vendor submissions, service reports, statutory records, purchase requisitions, invoice processing, insurance documents, licences and other operational documentation.</span></li> <li style="font-family:arial, helvetica, sans-serif;font-size:12.0pt"><span style="font-family:arial, helvetica, sans-serif;font-size:12.0pt">Provide prioritisation, coaching and follow-up to executive support staff to ensure documentation accuracy, timely closure of action items, audit readiness and compliance with internal procedures.</span></li> <li style="font-family:arial, helvetica, sans-serif;font-size:12.0pt"><span style="font-family:arial, helvetica, sans-serif;font-size:12.0pt">Assist in annual budgeting, procurement of property management services, contract administration, cost control initiatives and preparation of approval papers where required.</span></li> </ul></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px"><b>Job Requirements</b></H2> </div><div><ul> <li style="text-align:justify;line-height:107%;font-size:11.0pt;font-family:Calibri, sans-serif"><span style="font-size:12.0pt;line-height:107%;font-family:Arial, sans-serif">Degree in Building / Real Estate / Facilities Management or a related Engineering discipline.</span></li> <li style="text-align:justify;line-height:107%;font-size:11.0pt;font-family:Calibri, sans-serif"><span style="font-size:12.0pt;line-height:107%;font-family:Arial, sans-serif">At least 5 years of relevant experiences and knowledge of all phases of property management, as well as procurement of property management services.</span></li> <li style="text-align:justify;line-height:107%;font-size:11.0pt;font-family:Calibri, sans-serif"><span style="font-size:12.0pt;line-height:107%;font-family:Arial, sans-serif">Possess sound knowledge of building M&E systems, with experiences in monitoring Building Management Systems (BMS) and Building Automation Systems (BAS).</span></li> <li style="text-align:justify;line-height:107%;font-size:11.0pt;font-family:Calibri, sans-serif"><span style="font-size:12.0pt;line-height:107%;font-family:Arial, sans-serif">Proficient in MS Office Applications (Word, PowerPoint and Excel). Experience working with SAP will be an added advantage.</span></li> <li style="text-align:justify;line-height:107%;font-size:11.0pt;font-family:Calibri, sans-serif"><span style="font-size:12.0pt;line-height:107%;font-family:Arial, sans-serif">Certification as a Fire Safety and/or Green Mark Facility Manager will be an added advantage.</span></li> <li style="text-align:justify;line-height:107%;font-size:11.0pt;font-family:Calibri, sans-serif"><span style="font-size:12.0pt;line-height:107%;font-family:Arial, sans-serif">Excellent team player with strong communication skills and good computer literacy.</span></li> <li style="text-align:justify;line-height:107%;font-size:11.0pt;font-family:Calibri, sans-serif"><span style="font-size:12.0pt;line-height:107%;font-family:Arial, sans-serif">Ability to be ready 24/7 and to manage operations and projects simultaneously in a fast-paced environment.</span></li> </ul> <p style="text-align:justify;line-height:107%;font-size:11.0pt;font-family:Calibri, sans-serif"><span style="font-size:12.0pt;line-height:107%;font-family:Arial, sans-serif;color:white">#LI-SP</span></p></div></div></div>