About this role
<p style="margin-right:0.0in;margin-left:0.0in;font-size:12.0pt;font-family:'Times New Roman', serif"> </p> <p style="margin-right:0.0in;margin-left:0.0in;font-size:12.0pt;font-family:'Times New Roman', serif"><strong><span style="font-family:Arial, sans-serif;color:#0070c0">Current UC employees must apply internally via <em>SuccessFactors</em> </span></strong></p> <p style="margin:0.0in;font-size:12.0pt;font-family:'Times New Roman', serif"> </p> <p style="margin:0.0in 0.0in 8.0pt;font-size:12.0pt;font-family:Aptos, sans-serif;line-height:115%"><strong><span style="font-family:Arial, sans-serif">Next Lives at the University of Cincinnati</span></strong></p> <p style="margin:0.0in 0.0in 8.0pt;font-size:12.0pt;font-family:Aptos, sans-serif;line-height:115%"> </p> <p style="margin:0.0in;line-height:115%;font-size:12.0pt;font-family:Aptos, sans-serif"><span style="font-family:Arial, sans-serif">Founded in 1819, the University of Cincinnati ranks among the nation’s best urban public research universities. Home to more than 53,600 students, 12,000 faculty and staff, and over 360,000 living alumni, UC, a Carnegie 1 institution, combines research prowess with a physical setting The New York Times has called “the most ambitious campus design program in the country." UC's momentum has never been stronger as the anchor of the Cincinnati Innovation District, the oldest cooperative education (co-op) program in the country with students earning $94 million annually through paid experiences, an academic health system, and as a member of the Big 12 Conference. The university contributes $10.6 billion in economic impact to the city and $22.7 billion to the state of Ohio. At UC, next is all of us. Learn more at </span><a href="http://uc.edu/" target="_blank" rel="noopener"><span style="font-family:Arial, sans-serif">uc.edu</span></a><span style="font-family:Arial, sans-serif">. </span></p> <p style="margin:0.0in;line-height:115%;font-size:12.0pt;font-family:'Times New Roman', serif"> </p> <p style="margin:0.0in;line-height:115%;font-size:12.0pt;font-family:'Times New Roman', serif"> </p> <p style="margin:0.0in;line-height:115%;font-size:12.0pt;font-family:'Times New Roman', serif"><span style="font-family:Arial, sans-serif">UC is a mission-driven organization where we are committed to student success and positively transforming the community through scholarship and service. We thrive on innovation, making an impact, and fostering an environment where staff and faculty are key contributors to UC’s success. </span></p> <p style="margin:0.0in;line-height:115%;font-size:12.0pt;font-family:'Times New Roman', serif"> </p> <p style="margin:0.0in;line-height:115%;font-size:12.0pt;font-family:'Times New Roman', serif"><span style="font-family:Arial, sans-serif"> </span></p><div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px"><b>Job Overview</b></H2> </div><div><p style="margin:0.0in;line-height:normal;background-color:white;font-size:12.0pt;font-family:Aptos, sans-serif">The COM Dean’s Office of Student Affairs is recruiting a full-time Assistant Registrar. This position will work closely with the College of Medicine Registrar and other administrative staff to contribute to the seamless functioning of the college's academic operations. This position demands meticulous attention to detail, strong organizational skills, and the ability to communicate effectively with students, alumni, staff, and third-party institutions. This position involves functions related to medical student registration and records and strict compliance with regulatory requirements.</p></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px"><b>Essential Functions</b></H2> </div><div><p style="line-height:normal;background-color:white;font-size:12.0pt;font-family:Aptos, sans-serif">Provide comprehensive support for the Performance and Academic Achievement Committee (PAAC), including:</p> <p style="line-height:normal;background-color:white;font-size:12.0pt;font-family:Aptos, sans-serif"> </p> <ul> <li style="line-height:normal;background-color:white;font-size:12.0pt;font-family:Aptos, sans-serif">Preparing and distributing agendas and meeting materials</li> <li style="line-height:normal;background-color:white;font-size:12.0pt;font-family:Aptos, sans-serif">Scheduling meetings and managing email voting processes</li> <li style="line-height:normal;background-color:white;font-size:12.0pt;font-family:Aptos, sans-serif">Recording and maintaining meeting minutes</li> <li style="line-height:normal;background-color:white;font-size:12.0pt;font-family:Aptos, sans-serif">Communicating PAAC decisions and letters to students</li> <li style="line-height:normal;background-color:white;font-size:12.0pt;font-family:Aptos, sans-serif">Monitoring students alerts and formative feedback forms</li> <li style="line-height:normal;background-color:white;font-size:12.0pt;font-family:Aptos, sans-serif">Tracking exam, course, and USMLE failures</li> <li style="line-height:normal;background-color:white;font-size:12.0pt;font-family:Aptos, sans-serif">Monitoring student graduation date changes</li> <li style="line-height:normal;background-color:white;font-size:12.0pt;font-family:Aptos, sans-serif">Plan and coordinate the annual Honors Day (graduation) ceremony with the Honor’s Day Committee and the Dean’s Office, including but not limited to: regalia, awards, program, speaker notes, music, audio/visual needs, website, flowers, parking arrangements, stage party coordination, guest Hooders, venue selection, vendor payments.</li> <li style="line-height:normal;background-color:white;font-size:12.0pt;font-family:Aptos, sans-serif">Support and coordinate Registrar’s Office responsibilities for students on individualized or non-traditional academic timelines (“off-cycle” students), including tracking and managing academic progress for off-cycle students and coordinating registration, scheduling, and compliance with relevant offices.</li> <li style="line-height:normal;background-color:white;font-size:12.0pt;font-family:Aptos, sans-serif">Assist with additional Registrar’s Office operations as needed, including student records, registration, degree verification, and compliance with FERPA and other regulatory requirements.</li> </ul></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px"><b>Required Education</b></H2> </div><div><ul> <li style="background-color:white;line-height:116%;font-size:12.0pt;font-family:Aptos, sans-serif">Bachelor’s Degree</li> <li style="background-color:white;line-height:116%;font-size:12.0pt;font-family:Aptos, sans-serif">Nine (9) years of relevant education, experience and/or other specialized training can fulfill minimum education and experience requirements</li> </ul></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px"><b>Required Experience</b></H2> </div><div><ul> <li style="color:black;line-height:normal;background-color:white;font-size:12.0pt;font-family:Aptos, sans-serif">Five (5) years of experience in a registrar’s office or related administrative role in higher education.</li> <li style="color:black;line-height:normal;background-color:white;font-size:12.0pt;font-family:Aptos, sans-serif">Familiarity with student information systems and records management</li> </ul></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px"><b>Additional Qualifications Considered</b></H2> </div><div><ul> <li style="line-height:normal;background-color:white;font-size:12.0pt;font-family:Aptos, sans-serif">Demonstrates evidence of prioritizing tasks, multi-tasking, and strong organizational skills.</li> <li style="line-height:normal;background-color:white;font-size:12.0pt;font-family:Aptos, sans-serif">Excellent oral and written communication skills including demonstrated strong interpersonal skills with peers, colleagues, students, and administration.</li> <li style="line-height:normal;background-color:white;font-size:12.0pt;font-family:Aptos, sans-serif">Displays demonstrable experience in being able to work independently and collaboratively with others.</li> </ul></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px"><b>Work Schedule</b></H2> </div><div><ul> <li style="line-height:normal;background-color:white;font-size:12.0pt;font-family:Aptos, sans-serif">M-F; 8:00AM – 5:00PM</li> <li style="line-height:normal;background-color:white;font-size:12.0pt;font-family:Aptos, sans-serif">Hybrid schedule pending review after probationary period of 6 months</li> <li style="line-height:normal;background-color:white;font-size:12.0pt;font-family:Aptos, sans-serif">Hybrid = .6 (in-office 3 days) and .4 (2 work from home days) as workload or schedules permit</li> </ul></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px"><b>Physical Requirements/Work Environment</b></H2> </div><ul style="margin-top:0.0;margin-bottom:0.0"><li>Office environment/no specific unusual physical or environmental demands. </li></ul></div></div><p style="line-height:normal;margin:0.0in 0.0in 8.0pt;font-size:12.0pt;font-family:Aptos, sans-serif"> </p> <p style="line-height:normal;margin:0.0in 0.0in 8.0pt;font-size:12.0pt;font-family:Aptos, sans-serif"><strong><span style="font-family:Arial, sans-serif">Compensation and Benefits</span></strong></p> <p style="line-height:normal;margin:0.0in 0.0in 8.0pt;font-size:12.0pt;font-family:Aptos, sans-serif"> </p> <p style="line-height:normal;margin:0.0in 0.0in 8.0pt;font-size:12.0pt;font-family:Aptos, sans-serif"><span style="font-family:Arial, sans-serif">UC offers an exceptional benefits package designed to support your well-being, financial security, and work-life balance. </span><span style="font-family:Arial, sans-serif"><a href="https://www.uc.edu/employees/hr/benefits.html">(UC Benefits)</a></span><span style="font-family:Arial, sans-serif"> Eligibility may vary by position and FTE status. Highlights include:</span></p> <p style="line-height:normal;margin:0.0in 0.0in 8.0pt;font-size:12.0pt;font-family:Aptos, sans-serif"> </p> <p style="line-height:normal;margin:0.0in 0.0in 8.0pt;font-size:12.0pt;font-family:Aptos, sans-serif"><span style="font-family:Arial, sans-serif">Salary/Hourly Pay Rate Information: $52,000-$64,000</span></p> <p style="line-height:normal;margin:0.0in 0.0in 8.0pt;font-size:12.0pt;font-family:Aptos, sans-serif"> </p> <p style="line-height:normal;margin:0.0in 0.0in 8.0pt;font-size:12.0pt;font-family:Aptos, sans-serif"><strong><span style="font-family:Arial, sans-serif">Comprehensive Tuition Remission</span></strong></p> <p style="line-height:normal;margin:0.0in 0.0in 8.0pt;font-size:12.0pt;font-family:Aptos, sans-serif"><span style="font-family:Arial, sans-serif">UC provides tuition remission for you and your eligible dependents, covering tuition costs for nearly all undergraduate and graduate programs offered by the university.</span></p> <p style="line-height:normal;margin:0.0in 0.0in 8.0pt;font-size:12.0pt;font-family:Aptos, sans-serif"> </p> <p style="line-height:normal;margin:0.0in 0.0in 8.0pt;font-size:12.0pt;font-family:Aptos, sans-serif"><strong><span style="font-family:Arial, sans-serif">Robust Retirement Plans</span></strong></p> <p style="line-height:normal;margin:0.0in 0.0in 8.0pt;font-size:12.0pt;font-family:Aptos, sans-serif"><span style="font-family:Arial, sans-serif">As a UC employee, you won’t contribute to Social Security (except Medicare). Instead, you’ll choose between state pension plans (OPERS, STRS) or an Alternative Retirement Plan (ARP), with UC contributing 14–18% of your salary based on position.</span></p> <p style="line-height:normal;margin:0.0in 0.0in 8.0pt;font-size:12.0pt;font-family:Aptos, sans-serif"> </p> <p style="line-height:normal;margin:0.0in 0.0in 8.0pt;font-size:12.0pt;font-family:Aptos, sans-serif"><strong><span style="font-family:Arial, sans-serif">Real Work-Life Balance</span></strong></p> <p style="line-height:normal;margin:0.0in 0.0in 8.0pt;font-size:12.0pt;font-family:Aptos, sans-serif"><span style="font-family:Arial, sans-serif">UC prioritizes work-life balance with a generous time-off policy, including:</span></p> <p style="line-height:normal;margin:0.0in 0.0in 8.0pt;font-size:12.0pt;font-family:Aptos, sans-serif"><span style="font-family:Arial, sans-serif">Vacation and sick time</span></p> <p style="line-height:normal;margin:0.0in 0.0in 8.0pt;font-size:12.0pt;font-family:Aptos, sans-serif"><span style="font-family:Arial, sans-serif">11 paid holidays and additional end-of-year paid time off (Winter Season Days)</span></p> <p style="line-height:normal;margin:0.0in 0.0in 8.0pt;font-size:12.0pt;font-family:Aptos, sans-serif"><span style="font-family:Arial, sans-serif">6 weeks of paid parental leave for new parents</span></p> <p style="line-height:normal;margin:0.0in 0.0in 8.0pt;font-size:12.0pt;font-family:Aptos, sans-serif"> </p> <p style="line-height:normal;margin:0.0in 0.0in 8.0pt;font-size:12.0pt;font-family:Aptos, sans-serif"><strong><span style="font-family:Arial, sans-serif">Additional Benefits Include:</span></strong></p> <ul style="margin-bottom:0.0in;margin-top:0.0px" type="disc"> <li style="line-height:normal;margin-top:0.0in;margin-right:0.0in;margin-bottom:8.0pt;font-size:12.0pt;font-family:Aptos, sans-serif"><span style="font-family:Arial, sans-serif">Competitive salary based on experience</span></li> <li style="line-height:normal;margin-top:0.0in;margin-right:0.0in;margin-bottom:8.0pt;font-size:12.0pt;font-family:Aptos, sans-serif"><span style="font-family:Arial, sans-serif">Comprehensive health coverage (medical, dental, vision, prescription)</span></li> <li style="line-height:normal;margin-top:0.0in;margin-right:0.0in;margin-bottom:8.0pt;font-size:12.0pt;font-family:Aptos, sans-serif"><span style="font-family:Arial, sans-serif">Flexible spending accounts & wellness programs</span></li> <li style="line-height:normal;margin-top:0.0in;margin-right:0.0in;margin-bottom:8.0pt;font-size:12.0pt;font-family:Aptos, sans-serif"><span style="font-family:Arial, sans-serif">Professional development & mentorship opportunities</span></li> </ul> <p style="line-height:normal;margin:0.0in 0.0in 8.0pt;font-size:12.0pt;font-family:Aptos, sans-serif"> </p> <p style="line-height:normal;margin:0.0in 0.0in 8.0pt;font-size:12.0pt;font-family:Aptos, sans-serif"><span style="font-family:Arial, sans-serif">To learn more about why UC is a great place to work, please visit our </span><span style="font-family:Arial, sans-serif"><a href="https://www.uc.edu/careers.html">Careers Page</a></span><span style="font-family:Arial, sans-serif">.</span></p> <p style="line-height:normal;margin:0.0in 0.0in 8.0pt;font-size:12.0pt;font-family:Aptos, sans-serif"> </p> <p style="line-height:normal;margin:0.0in 0.0in 8.0pt;font-size:12.0pt;font-family:Aptos, sans-serif"><span style="font-family:Arial, sans-serif">UC is an E-Verify employer. If hired into this position, you will be required to provide satisfactory proof of employment eligibility by providing acceptable, original forms of identification for employment verification via the Federal I-9 employment verification process. Click </span><span style="font-family:Arial, sans-serif"><a href="https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents">here</a></span><span style="font-family:Arial, sans-serif"> for a list of acceptable documents. </span></p> <p style="line-height:normal;margin:0.0in 0.0in 8.0pt;font-size:12.0pt;font-family:Aptos, sans-serif"> </p> <p style="line-height:normal;margin:0.0in 0.0in 8.0pt;font-size:12.0pt;font-family:Aptos, sans-serif"><strong><span style="font-family:Arial, sans-serif">Important</span></strong><span style="font-family:Arial, sans-serif">: To apply you must create a profile and submit a complete job application through the <u><a href="https://jobs.uc.edu/">UC applicant portal</a></u>. We are unable to consider “easy apply” applications submitted via other websites. For questions about the UC recruiting process or to request accommodations with the application, please contact UC HR at <span style="color:blue;text-decoration:underline"><a href="mailto:[email protected]">[email protected]</a></span></span><span style="color:blue;text-decoration:underline"><span style="font-family:Arial, sans-serif">.</span></span></p> <p style="margin:0.0in 0.0in 8.25pt;line-height:normal;font-size:12.0pt;font-family:Aptos, sans-serif"> </p> <p style="margin:0.0in 0.0in 8.25pt;line-height:normal;font-size:12.0pt;font-family:Aptos, sans-serif"><strong><span style="font-family:Arial, sans-serif">Equal Opportunity Employer. Building a workplace where all qualified applicants will receive consideration for employment, including Individuals with Disabilities and Protected Veterans.</span></strong></p> <p style="margin:0.0in 0.0in 8.25pt;line-height:normal;font-size:12.0pt;font-family:Aptos, sans-serif"> </p> <p style="margin:0.0in 0.0in 8.25pt;line-height:normal;font-size:12.0pt;font-family:Aptos, sans-serif"><span style="font-family:Arial, sans-serif">REQ: 102328<img src="data:image/png;base64,iVBORw0KGgoAAAANSUhEUgAAAA8AAAAPCAMAAAAMCGV4AAAAAXNSR0ICQMB9xQAAAANQTFRFAAAAp3o92gAAAAF0Uk5TAEDm2GYAAAAJcEhZcwAADsQAAA7EAZUrDhsAAAAZdEVYdFNvZnR3YXJlAE1pY3Jvc29mdCBPZmZpY2V/7TVxAAAADElEQVQY02NgGFkAAADwAAFrdgjcAAAAAElFTkSuQmCC" width="15" height="15" border="0"></span></p>