About this role
ISTA Personnel Solutions is a fast-growing BPO company providing dedicated operational support to U.S.-based healthcare teams. Unlike a recruitment agency, we act as an extension of our clients’ teams, delivering reliable, detail-driven support within healthcare operations.
We are seeking a Procurement & Vendor Coordinator to manage day-to-day purchasing and procurement workflows for U.S.-based healthcare facilities. This operational role is focused on administration, coordination, and accurate processing of purchase orders, invoices, and vendor-related tasks to ensure compliance and timeliness.
This role is ideal for candidates who are highly organised, process-focused, and comfortable following structured systems and approval frameworks. It is well-suited to someone who enjoys working behind the scenes, managing details, and keeping operations running smoothly in a fast-paced healthcare setting.
PLEASE NOTE:
Working Hours: Monday – Friday, 9:00 AM – 6:00 PM EST (4:00 PM – 1:00 AM South African Time; subject to change due to daylight savings or operational requirements) Work Environment: Fully remote Public Holidays: Required to work on both South African and U.S. public holidays (South African public holidays compensated in accordance with the BCEA) Internet Requirement: Fixed fibre line with a minimum speed of 25 Mbps (upload & download) and a wired Ethernet connection Power Backup: A reliable power backup solution is mandatory due to load shedding
Key Responsibilities
Capture, review, and process purchase requests in internal procurement systems Verify orders for budget alignment and required approvals prior to processing Coordinate with vendors and healthcare facilities regarding order status, deliveries, and timelines Follow up on back orders and assist with sourcing approved non-catalogue items Track rental and equipment items, ensuring timely returns Process supplier invoices and accurately match them to purchase orders Investigate invoice or order discrepancies and escalate issues where required Maintain accurate records and documentation in line with internal procedures and compliance standards
Requirements
Previous experience in procurement administration, purchasing, order processing, or a similar operational role Strong attention to detail and ability to follow structured processes and approval workflows Comfortable managing purchase orders, supplier invoices, and internal approval systems Proficient in Microsoft Office (Excel & Outlook) Clear and professional communication with internal teams and external vendors Experience in healthcare, finance, or compliance-driven environments is advantageous Highly reliable, organised, and self-motivated professional, able to manage multiple priorities independently in a remote setting
If you are not contacted within 14 working days, please consider your application unsuccessful.