About this role
<p><span style="font-family:verdana, geneva, sans-serif"><strong>Who you are:</strong></span></p> <p><span style="font-family:verdana, geneva, sans-serif">We are seeking a proactive and highly organized <strong>Executive Assistant</strong> to support the Managing Director of our Italian affiliate.</span></p> <p><span style="font-family:verdana, geneva, sans-serif">The successful candidate will play a key role in ensuring the smooth operation of the local organization by providing executive support to the Managing Director, managing administrative and procurement-related processes through SAP-based platforms, and supporting the local commercial team in day-to-day business activities.</span></p> <p><span style="font-family:verdana, geneva, sans-serif">The position requires frequent interaction with both local and international stakeholders; therefore, <strong>fluent English and Italian are essential</strong>.</span></p> <p><span style="font-family:verdana, geneva, sans-serif">Key Responsibilities:</span></p> <ul type="disc"> <li style="font-family:verdana, geneva, sans-serif"><span style="font-family:verdana, geneva, sans-serif">Provide day-to-day administrative and organizational support to the Managing Director.</span></li> <li style="font-family:verdana, geneva, sans-serif"><span style="font-family:verdana, geneva, sans-serif">Coordinate internal and external communications.</span></li> <li style="font-family:verdana, geneva, sans-serif"><span style="font-family:verdana, geneva, sans-serif">Organize company meetings, events, and business visits.</span></li> <li style="font-family:verdana, geneva, sans-serif"><span style="font-family:verdana, geneva, sans-serif">Handle confidential information with professionalism and discretion.</span></li> </ul> <ul type="disc"> <li style="font-family:verdana, geneva, sans-serif"><span style="font-family:verdana, geneva, sans-serif">Create and manage Purchase Requisitions through SAP-based systems and internal procurement platforms.</span></li> <li style="font-family:verdana, geneva, sans-serif"><span style="font-family:verdana, geneva, sans-serif">Monitor approval workflows and follow up on purchase orders and related processes.</span></li> <li style="font-family:verdana, geneva, sans-serif"><span style="font-family:verdana, geneva, sans-serif">Maintain accurate records and documentation related to procurement and administrative processes.</span></li> <li style="font-family:verdana, geneva, sans-serif"><span style="font-family:verdana, geneva, sans-serif">Assist in ensuring compliance with internal controls and corporate requirements.</span></li> </ul> <ul type="disc"> <li style="font-family:verdana, geneva, sans-serif"><span style="font-family:verdana, geneva, sans-serif">Provide administrative and operational support to the local Sales team.</span></li> <li style="font-family:verdana, geneva, sans-serif"><span style="font-family:verdana, geneva, sans-serif">Assist with the coordination of customer meetings, events, exhibitions, and commercial initiatives.</span></li> <li style="font-family:verdana, geneva, sans-serif"><span style="font-family:verdana, geneva, sans-serif">Coordinate with internal functions such as Finance, Customer Service, Marketing, and Supply Chain to facilitate business operations.</span></li> <li style="font-family:verdana, geneva, sans-serif"><span style="font-family:verdana, geneva, sans-serif">Support local business projects and initiatives as required.</span></li> </ul> <p><span style="font-family:verdana, geneva, sans-serif"><strong>Who you are:</strong></span></p> <ul> <li style="font-family:verdana, geneva, sans-serif"><span style="font-family:verdana, geneva, sans-serif"><strong>Fluent Italian and English (written and spoken) are mandatory.</strong></span></li> </ul> <ul type="disc"> <li style="font-family:verdana, geneva, sans-serif"><span style="font-family:verdana, geneva, sans-serif">Minimum <strong>2–3 years of experience</strong> in an Executive Assistant, Administrative Assistant, Office Coordinator, Office Manager, or similar support role.</span></li> <li style="font-family:verdana, geneva, sans-serif"><span style="font-family:verdana, geneva, sans-serif">Previous experience in an international or multinational company is preferred.</span></li> <li style="font-family:verdana, geneva, sans-serif"><span style="font-family:verdana, geneva, sans-serif">Experience working with Microsoft Office Suite and ERP systems, preferably SAP, is preferred. </span></li> </ul> <ul type="disc"> <li style="font-family:verdana, geneva, sans-serif"><span style="font-family:verdana, geneva, sans-serif">High attention to detail and accuracy.</span></li> </ul> <p><span style="font-family:verdana, geneva, sans-serif"><strong>What We Offer:</strong></span></p> <ul type="disc"> <li style="font-family:verdana, geneva, sans-serif"><span style="font-family:verdana, geneva, sans-serif">Part Time position – Working remotely</span></li> <li style="font-family:verdana, geneva, sans-serif"><span style="font-family:verdana, geneva, sans-serif">Opportunity to work in a dynamic and international environment.</span></li> </ul> <p><span style="font-family:verdana, geneva, sans-serif"><strong>Salary Package:</strong></span></p> <ul type="disc"> <li style="font-family:verdana, geneva, sans-serif"><span style="font-family:verdana, geneva, sans-serif"><strong>Annual Base Salary (RAL): </strong>Part Time €25.000 - € 28.000</span></li> <li style="font-family:verdana, geneva, sans-serif"><span style="font-family:verdana, geneva, sans-serif"><strong>Variable Compensation: 5% of RAL</strong></span></li> <li style="font-family:verdana, geneva, sans-serif"><span style="font-family:verdana, geneva, sans-serif"><strong>Welfare and Benefits Package</strong></span></li> </ul> <p> </p>