About this role
We are looking for a highly motivated and proactive graduate to join our team as a Commercial Operations Assistant.
This is an excellent opportunity for someone looking to start a career in the shipping industry and gain hands-on experience in commercial operations, vessel operations and the Brazilian market.
No previous shipping experience is required. We are primarily looking for someone with a positive attitude, strong attention to detail, excellent organisational skills and a genuine willingness to learn and take ownership of responsibilities in a fast-paced environment.
Key Responsibilities
Provide day-to-day administrative, commercial and operational support to the Commercial Operations Manager and the wider team.Assist with the day-to-day management of vessel operations and voyage administration activities.Liaise with third parties and Brazilian business partner on operational matters.Assist with the preparation, review and administration of charter parties, contracts and other documentation.Support invoicing processes, payment follow-ups, reconciliations and the maintenance of accurate financial records.Assist with foreign exchange settlements and other finance-related operational activities.Prepare and maintain operational reports, trackers, records and databases.Support the preparation, collection and maintenance of documentation required for operational, regulatory and tax compliance purposes in Brazil.Coordinate and follow up on operational matters and outstanding actions with internal and external stakeholders.Assist with document management, filing and maintaining organised records.Support with scheduling, meeting arrangements and general correspondence.Provide general administrative support and assist with ad hoc projects and tasks as required.Requirements
Requirements
University degree in any discipline.Fluent in Portuguese and English, both written and spoken.Strong organisational skills and excellent attention to detail.Strong communication and interpersonal skills.Proficient in Microsoft Office applications, particularly Excel, Word and PowerPoint.Ability to manage multiple tasks and prioritise competing deadlines.Proactive, hands-on and willing to take ownership of responsibilities.Positive attitude, enthusiasm and a strong willingness to learn.An interest in shipping, logistics or the energy industry would be an advantage.
Experience
Previous experience in shipping or commercial operations is not required.Recent graduates and candidates looking to begin their career in the maritime industry are encouraged to apply.