About this role
Job summary
Working Part time: 16 hours per week
We have an exciting opportunity within the Intensive Care Unit at Countess of Chester Hospital NHS Foundation Trust for a committed, professional, and compassionate individual with a keen interest in data collection.
The Critical Care Data Coordinator (Band 3) plays a vital role in managing, coordinating, and validating ICU data, ensuring compliance with national standards. This position supports accurate reporting of critical care activity, enabling the Trust to meet audit and commissioning requirements.
Working closely with senior clinical staff, the post-holder will collect, verify, and submit data for the Intensive Care National Audit and Research Centre (ICNARC) and the Critical Care Minimum Dataset (CCMDS). Accuracy and attention to detail are essential.
Due to the specialised nature of this post, comprehensive training and mentoring will be provided by experienced colleagues and audit system providers.
Strong administrative and analytical skills, excellent computer literacy, and the ability to liaise effectively across multidisciplinary teams are essential. The role also involves communication with patients post-discharge, requiring compassion, professionalism, and strong interpersonal and organisational skills.
You will work closely with ICU clinical teams, the ICU Matron, and the ICU Consultant Lead for Data Collection to ensure timely and accurate data submission and continued audit participation.
Main duties of the job
Collect, collate, and coordinate ICU patient data from records and charts, maintaining confidentiality and compliance with the Data Protection Act.
Identify and code admission reasons using case notes and electronic systems.
Use patient administration and related systems (to NVQ3 equivalent) to produce reports and analyses of ICNARC data and request comparative case mix reports when required.
Prepare reports for clinical audit meetings and support new staff induction regarding data collection and audit use.
Liaise with nursing and medical teams to ensure ICNARC forms are completed for every ICU patient.
Input, verify, and validate data, ensuring completeness and quality control; correct missing or inconsistent information.
Share best practice, represent the Trust at relevant meetings, and manage stock for audit activities.
Design and maintain data collection forms, follow up discharged patients until acute care discharge, and attend mandatory training.
Backup and secure audit files, export validated data to ICNARC or other agencies, and respond to Data Validation Report queries.
Provide clerical support for other ITU audits and collaborate with Clinical Audit and IM&T teams to improve data systems.
About us
The Trust's services are provided from three locations:
o The Countess of Chester Hospital: providing 473 general and acute beds.o Ellesmere Port Hospital: providing 60 beds as a rehabilitation, intermediate and outpatient facility.o Tarporley War Memorial Hospital: a base for community services which serve the local rural population.
The Countess of Chester Hospital NHS Foundation Trust employs 5,964 staff (headcount) to provide care and treatment to a population of over 400,000 people living in Chester and West Cheshire which includes Ellesmere Port and Neston as well as the Deeside area of Flintshire.
The Trust works collaboratively within the wider Cheshire and Merseyside Integrated Care System. Due to its location on the border with North Wales, the Trust also works closely with the Betsi Cadwaladr University Health Board.
The Trust treats patients from England and some parts of Wales. During 2024/2025, there were approximately 643,000 patient attendances (inpatient, A&E, outpatient and diagnostic) ranging from a simple outpatient appointment to major cancer surgery
Job description Job responsibilities
See Job Description for further details.
Recruitment selection processes are based on competence (see Person specification) and values. An applicant guide to help and support you through your recruitment journey can be accessed at the bottom of this page.
If you have a disability that meets the definition set out in the Equality Act 2010, and you can show that you meet the essential criteria described in the person specification for an available position, please answer YES to the question: Do you wish to be considered under the Guaranteed Interview Scheme?
Please inform the team if you have any special support needs to be considered as part of the interview and selection processes.
The trust offers a Guaranteed Interview Scheme to any armed forces community applicants who meet the essential criteria for the post.
If a DBS is required for your role, you are encouraged to enrol for the DBS Update Service. A small annual fee applies whcih is payable to the DBS Service.Please note applicants will be required to pay for their DBS check. Costswill be deducted from their salary over the first three months of employment.
New entrants to the NHS will commence on the minimum of the scale stated above.
Applicants requiring sponsorship may wish to determine the likelihood of obtaining sponsorship for this position by assessing themselves against the criteria on the gov.uk website - https://www.gov.uk/check-uk-visa.
The Trust will not sponsor where the starting salary does not meet immigration rules
Person Specification
Knowledge and experience Essential
Knowledge of secretarial or administrative procedures and systems Have good keyboard skills. Ability to use Microsoft Office or equivalent, use email.
Desirable
Knowledge of medical terminology.
Qualifications Essential
Knowledge of patient administration and other related systems, acquired through training experience to NVQ3 equivalent level Good standard of education to minimum GCSE level (C grade or above) including English and Mathematics and Biology. CLAIT or equivalent
Desirable
ECDL ICT GCSEs or equivalents
Skills and abilities Essential
Experience of secretarial or administrative procedures and systems Experience of using a computer and telephone. Basic MS Windows experience Knowledge of secretarial or administrative procedures and systems, some of which are non-routine, and non-routine activities such as answering queries, progress chasing, task-related problem solving, acquired through experience and training to Vocational Level 3 or equivalent. Good organisational skills, good written and verbal communication skills.
Desirable
Ability to critically analyse data Previous NHS experience Previous audit experience.
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Countess of Chester Hospital NHS Foundation Trust
Address Countess of Chester Hospital
Liverpool Road
Chester
CH2 1UL
United Kingdom
Employer's website https://www.coch.nhs.uk/working-with-us.aspx (Opens in a new tab)