About this role
Main Purpose
• Take responsibility on all aspects of a trade in the full lifecycle of the shipment • Coordinate between internal divisions and external counterparties Knowledge, Skills and Abilities
• Minimum 2 years apprenticeship and commercial experience (knowledge on international trade and logistics is preferred) • Good command in English, PC literacy • Ability to be flexible and work to deadlines and under pressure • Communication skill and problem-solving skill are very important • Sensitive on numbers and able to identify the profit/loss in full course of the shipment • Able to work in details while maintaining full picture of the shipment • Efficient and well-organized, able to take responsibility, performance driven
Key Responsibilities
1. Contract preparation
• Coordinate with contract admin to draft the contract • Coordinate internally and externally to reach agreement on the contractual clauses
2. Manage Exposures
• Ensure the payments can be only affected against contractual documents • Prepare and book the cargo invoices • Monitor the cargo exposure on day to day basis • Ensure LCs are fully workable and LC presentation can be made timely
• Other types of payments incl. T/T, DP, credit, RMB L/C
• VAT forecast and collection for domestic shipments
3. Logistics
• Logistics arrangement including bulk, container, rail, truck, barge, warehouse etc. • Coordinate to prepare the issuance of shipping documents • Screen the service provider and report incidents happened • Conduct Due Diligence check on storage locations • Ensure the business/commodity/quality are in compliance with customs and local regulations
4. Quantity and Quality management
• Nominate surveyor and send out supervision appointments • Arrange for assay analysis and ensure the result can be reported on time • Coordinate to resolve the onsite issues on quantity and quality
5 Stock
• Identify the stock type and arrange for stock inspection per company rules • Coordinate with warehouse to reconcile the stock position • Organize stock audit if required
6. Hedging and pricing
• Calculate the hedging quantity • Enter hedge and adjust if required • Ask for QP optionality declaration • Coordinate the pricing orders between customers and DD, collect pricing confirmations.
7. System
• Prompt and timely update on operations system • Use system reports to control the shipment flow/accurate data entry/exposures, evaluate the common issues to save operational cost
Key Relationships
• External counterparties, including suppliers, receivers and service providers • Internal: traders, deals desk, finance, credit, accounting, tax, legal in shanghai and other offices