About this role
The Site Administrator is responsible for providing administrative, inventory control, logistics coordination, invoicing, reporting, and operational support to the Site & Operations Manager. The incumbent ensures effective management of fuel and lubricant inventories, accurate transaction processing, customer service excellence, and compliance with company procedures and operational standards.
Key Responsibilities: Stock Management and Inventory Control
• Daily fuel and lubricant stock reconciliations. • Maintain quantity and quality controls on stock. • Record all stock receipts, issues, transfers, returns and adjustments. • Monitor stock levels and replenishment requirements. • Manage critical spares inventory. • Conduct stock counts and support audits. • Investigate stock discrepancies and losses.
Operations Administration and Logistics Coordination
• Support daily operational activities and KPI monitoring. • Ensure successful delivery execution against approved schedules. • Ensure road tankers are cleared at loading points and at KCM entrance. • Track delivery confirmations within required timelines. • Reconcile trip reports and transporter losses within seven days. • Support CAPEX project administration. • Process requisitions timeously.
Financial Administration and Reporting
• Process customer invoices accurately. • Minimize invoicing errors. • Capture all manual transactions on the same day received. • Support banking and petty cash administration. • Control office consumables. • Prepare operational and inventory reports.
Customer Service and Stakeholder Management
• Support customer service KPIs. • Resolve customer issues including returns, invoicing errors, contamination, spillages and dry-outs. • Maintain relationships with customers and contractors.
HSSE, Compliance and Governance
• Promote compliance with HSSE standards. • Participate in audits and inspections. • Maintain compliance documentation. • Support incident investigations.
Requirements: Qualifications:
• Diploma or Degree in Business Administration, Logistics, Supply Chain Management, Accounting, Operations Management or related discipline.
Experience:
• Minimum three years relevant experience. • Experience in inventory control and stock management. • ERP experience preferred.
Skills:
• Inventory management • Financial administration • Logistics coordination • Reporting and analysis • Microsoft Office and ERP systems • Valid driver’s license
Competencies:
• Planning and Organizing • Attention to Detail • Customer Service Orientation • Problem Solving • Stakeholder Management • Teamwork • Time Management • Results Orientation