About this role
Essential Job Responsibilities
• Assist the program Manager in all tasks that facilitate the achievement of program deliverables.
• Prepare and track all procurement processes with any paperwork related to program administration and implementation, including but not limited to (Purchase Requests, Purchase Orders, Service Agreements, Contracts, and Payment Requests), and follow up on the invoices from the vendors.
• Manage the program filing system for all activities and ensure that information is organized accordingly to the reporting and auditing needs of the program. Ensure required levels of confidentiality.
• Responsible for the smooth operations of program functions including photocopies, and financial and operations documents.
• Responsible for filing and organizing program documentation in a clear and accessible manner.
• Responsible for maintaining and updating team calendar and team meeting documentation; in addition to maintaining updated program internal trackers.
• Provide a verbal and written translation for the program, as necessary.
• Assist in and facilitate workshops, trainings, and meetings preparation which includes material preparation, copying, and supply purchasing.
• Coordinate closely with the Program Manager to ensure proper logistics, administration, and human resources of the program are conducted within MC policy and with the maximum benefit to the program.
• Initiate and track procurement processes for purchase requests, purchase orders, and payment requests.
• Performs any other duty assigned by the supervisor.