About this role
Executive Assistant / Office Administrator (admin support in prof. services exp. req.) Location: Bethesda, MD Salary: $28 - $34 / hour (DOE) + Eligible for Overtime Benefits: Medical, Dental, Vision, Life Insurance, 401k, PTO, Holidays Job Type: Full-Time | On-site Typical Hours: Monday–Friday, 40 hrs/wk; up to 60 hrs/wk during 6-week peak season, including weekends as needed Start Date: ASAP Sponsorship is not available Executive Assistant / Office Administrator (admin support in prof. services exp. req.) Descripti on Our client in the professional services industry is looking for an Executive Assistant / Office Administrator to add to their team in Bethesda, MD. In this role, you will primarily support one firm partner and the client-service team, with backup support to leadership as needed. You will manage front-office operations, client communications, scheduling, document handling, and day-to-day office coordination in a fast-paced, deadline-driven environment. To be considered, you must have administrative or executive support experience in a professional services environment. This is a great opportunity for someone mature, discreet, reliable, and organized to become the steady in-office support presence for a professional services team. Executive Assistant / Office Administrator (admin support in prof. services exp. req.) Responsibilities • Serve as first point of contact for clients, visitors, and vendors • Manage front desk, reception, phones, mail, and daily office needs • Monitor partner email, flag priorities, and route requests • Manage calendars, meetings, appointments, and follow-ups • Support tax team with document intake, tracking, and organization • Prepare client packets, forms, mailings, labels, and materials • Coordinate vendors, deliveries, supplies, and office maintenance • Keep reception, conference rooms, and shared office areas presentable • Track deadlines, projects, and workflow during peak tax periods • Maintain confidentiality with client and firm information Executive Assistant / Office Administrator (admin support in prof. services exp. req.) Qualifications • 3+ years of administrative or executive support experience required • Financial services, legal or similar professional services environment experience required • Proficiency with Microsoft Office Suite required • Strong written and verbal communication skills required • Strong organization, accuracy, and follow-through required • Reliable, punctual, and comfortable working fully on-site required • Ability to work up to 60 hrs/week, including weekends, during 6-week peak season required