About this role
Kwikwetlem First NationExecutive Assistant to Chief Administrative Officer DateJune 2026Reports to TitleChief Administrative OfficerLevelProfessionalDeptAdministrative - OperationsLocationColony Farm office ORGANIZATION SUMMARYk?ik?????m First Nation are a distinct BC First Nation whose traditional territory centers on the Coquitlam River Watershed and the surrounding areas. k?ik?????m draw our name ?Red Fish Up the River? from a run of sockeye salmon that once flourished in the Coquitlam River and Coquitlam Lake prior to the construction of the Coquitlam Dam. Our name reflects the strong connection our people have always had to our lands, and the river and lake at the heart of our traditional territory. The traditional language of the k?ik?????m people is h?n?q??min??m?. Our people descended from Elders who were renowned as spirit and winter dancers, skilled canoe builders and master sturgeon and salmon fishers. The Nation is committed to building a strong, self-governing Nation which honors our rich culture, language and history and is based on ancient Coast Salish laws and protocols. Today, as in the past, we are guided by our teachings of our ancestors to be stewards and guardians of our lands and water for past, present, and future generations.Job PurposeUnder the direction of the Chief Administrative Officer (CAO), the Executive Assistant provides high-level coordination, administration, facilitation, and operational support to the Office of the CAO. The Executive Assistant collaborates with and, when required, provides executive administrative support to the CAO, Senior Leadership Team, and short-term project teams across Kwikwetlem First Nation (KFN). The Executive Assistant serves as a key point of contact for internal and external stakeholders and plays an integral role in supporting organizational priorities, strategic initiatives, government relations activities, and day-to-day operations.Position OverviewThis position provides a high level of executive administrative and operational support and employs solutions-focused approaches to a wide variety of organizational and operational challenges. To be successful in this role, the Executive Assistant must be an exceptional communicator with highly developed interpersonal and relationship-building skills. The successful candidate will possess a proven ability to support executive leadership in a professional, confidential, and service-oriented manner. The Executive Assistant must demonstrate initiative, sound judgment, discretion, and the ability to manage multiple competing priorities in a dynamic environment. This role requires flexibility, adaptability, and the ability to work outside normal office hours when required. The Executive Assistant will support strategic projects, day-to-day operations and other operational initiatives, government relations activities, stakeholder engagement efforts, as well as responding proactively to emerging priorities, special projects, and time-sensitive requests on behalf of the CAO.Confidentiality RequirementThe Executive Assistant is entrusted with highly confidential, sensitive, and politically significant information and is required to maintain the highest standards of confidentiality, discretion, professionalism, and integrity always.Job Responsibilities Coordinate and manage the calendar, meetings, appointments, and scheduling requirements of the Chief Administrative Officer. Screen and prioritize incoming calls, correspondence, and emails for the CAO and provide appropriate responses where required. Arrange all travel, including accommodations, transportation, ferry reservations, and detailed travel itineraries. Coordinate meetings, workshops, conferences, and special events, including venue arrangements, catering, logistics, and attendee communications. Prepare, edit, and distribute correspondence, reports, presentations, briefing notes, meeting materials, and other executive documents. Conduct research and compile in