About this role
Paired is a global staffing and recruiting agency that pairs remote work with top-tier talent. We admire the importance of innovative social media strategies and are committed to connecting talented individuals with great companies that need their unique skills. Our mission is to provide great jobs to gifted people, regardless of location.
About the client:
🚀 Our client is a U.S. strategy and brand consulting studio that helps founders and leadership teams clarify strategy, identity, and direction, and then translate that clarity into execution across brand, narrative, and systems.
Rather than “running campaigns,” they focus on making the business make sense—internally and externally.
Read This FirstThis is not a traditional Executive Assistant role.
This position exists to reduce founder cognitive load, convert ambiguity into clarity, and build operational leverage across a fast-moving strategy and creative studio.
You will begin with execution and coordination, and are expected to grow into judgment, anticipation, and systems ownership. If you are seeking a task-only support role with fixed instructions, this role will not be a fit.
Core PurposeAct as the founder’s operational brain extension.
This includes:
Turning chaos into clarityProtecting time, attention, and prioritiesAnticipating needs before they surfaceDesigning simple systems that prevent repeat confusionActing with judgment, not just responsivenessThis role creates leverage. It does not wait for instructions.
Who This Role Is ForThis role is well-suited for someone who has:
Operated above their formal titleSupported a founder, CEO, or senior leader in a fast-paced environmentExperience as an Engagement Manager, Project Lead, Operations Generalist, Founder’s Associate, or high-judgment EAA strong inclination toward systems, structure, and clarity-buildingInterest in a clear growth path toward Chief of Staff–level responsibilityExecutive Assistant experience is valuable. Strategic or operational experience is equally valuable. Judgment, ownership, and learning velocity matter more than pedigree.
This Role Is NotA passive administrative positionA narrow task-execution roleA role with constant instructionsSuitable for someone uncomfortable with pace, ambiguity, or modern tools
Tools Used DailyClickUpGoogle Calendar, Docs, DriveSlackNotionAI tools (ChatGPT, Claude)CRM (Bigin or similar)
Application ProcessInstead of a traditional cover letter, shortlisted candidates will complete a Right-Hand Simulation designed to assess:
Clarity of thinkingJudgmentPrioritizationSystems instinctOwnershipWe care more about how you think than how you polish.
Final NoteThis role is for someone who wants to grow alongside a founder, not simply support from the sidelines.
If you are energized by responsibility, clarity-building, and becoming a true force multiplier, we want to hear from you.
Requirements
Key Responsibilities1. Founder Operations & Communication (Immediate Ownership)Full ownership of calendar, inbox, scheduling, and follow-throughDrafting and responding in the founder’s voice with warmth and precisionSummarizing long threads into decisions, actions, and prioritiesPreparing daily and weekly briefs outlining what happened, what matters, and what requires decisionsFiltering noise to keep the founder operating at the correct altitudeSuccess looks like: Clients and partners experience the founder as present and responsive—without the founder being directly in the inbox.
2. Information Processing & Task ConversionConvert voice notes, Slack messages, Looms, meetings, and ideas into clear, actionable tasksBuild and manage ClickUp tasks with owners, deadlines, dependencies, and contextTrack execution across multiple parallel workstreamsRelentlessly close loops and ensure follow-throughSuccess looks like: Nothing slips. No chasing. The founder is no longer the bottleneck.
3. Anticipation & JudgmentIdentify risks and issues before they escalatePrepare decision-ready options without promptingMake judgment calls within agreed-upon guardrailsSay “no” or “not now” on the founder’s behalf when appropriateSuccess looks like: The founder feels mentally and operationally “held.”
4. Systems, Tools & AI LeverageYou will actively use and continuously improve:
ClickUp (tasks, views, dependencies, dashboards)Google Workspace (Calendar, Docs, Drive)SlackNotionAI tools (ChatGPT, Claude) for drafting, summarization, briefs, and synthesisCRM basics (Bigin or similar)You are expected not only to use systems, but to quietly improve them.
Success looks like: Less confusion, fewer handoffs, and faster execution—without added complexity.
5. Coordination Across a Distributed TeamLiaise with strategy, design, operations, and delivery collaboratorsMaintain meeting rhythms, agendas, notes, and follow-upsEnsure the right information reaches the right people at the right timeBenefits
Growth Path: Chief of Staff Track (Months 4–12)As trust and judgment compound, scope expands into:
Running internal operating cadenceLeading internal initiativesPreparing the founder for key decisions and conversationsRepresenting the founder in selected meetingsDesigning dashboards, rituals, and operating rhythmsSuccess looks like: You become the second brain of the business.