About this role
Davis Polk & Wardwell LLP (including its associated entities) is an elite global law firm with world-class practices across the board. Clients know they can rely on Davis Polk for their most challenging legal and business matters. From offices in the world's key financial centers and political capitals, our more than 1,000 lawyers collaborate seamlessly to deliver exceptional service, sophisticated advice and creative, practical solutions. Visit davispolk.com.
Position Summary The Specialist, Retirement is a member of the firm’s Benefits team within the Human Resources department. The Specialist, Retirement plays a key role in assisting with the day-to-day administration of the firm’s retirement plans in the United States.
Essentials Duties and Responsibilities Typical responsibilities include, but are not limited to, the following:
• Assists with preparing the annual retirement budget and reconciling expenses on a monthly basis
• Conducts manual audits of contributions, deferral elections, loan and payroll frequency, withdrawals, systems accuracy (Wage Works, Workday, Cigna and Fidelity) and integrations
• Conducts weekly reviews of Workday reports for rehires, conversions to employee status, payroll changes, promotions, and relocations Prepares the partner contribution tracker to provide quarterly contributions for three retirement plans
• Manages the annual Partner 401(k) open enrollment process
• Reviews monthly defined contribution and defined benefit reports and reconciles them for accuracy
• Manages forfeiture and revenue credit processes
• Coordinates nondiscrimination testing
• Performs ADP testing
• Performs Section 415(c) limit testing
• Updates the committee charter
• Oversees fiduciary liability renewal
• Manages COBRA and retiree past-due premiums in WageWorks
• Conducts semi-annual audits of outstanding Fidelity checks
• Assists with quality control procedures and updates to the administration guide
• Reconciles distributions and contributions for investment managers to ensure cash availability
• Supports the Manager, Benefits & Retirement with annual audits, preparation of financial statements, Form 5500s, and other filings
• Assists with preparing minutes for Benefits Committee meetings
• Assists with special projects and performs other retirement administration responsibilities as assigned by management
• Enhances the overall brand of the Human Resources Department through positive and effective interactions with personnel, outside vendors, and consultants
Qualifications / Position Requirements
• Commitment to quality in work and to excellent client service
• Ability to multitask and work on multiple projects simultaneously with limited direction
• Commitment to handling information with appropriate confidentiality and sensitivity
• Well-developed analytical, research and problem-solving skills
• Strong excel skills and proficiency in other Microsoft suite applications
• Strong verbal and written communication skills
• Excellent organizational skills with careful attention to detail and timely follow-through
• Ability to adapt to a fast paced, changing work environment
• Willingness to work outside normal business hours when required
Education and/or Experience
• Bachelor’s degree; degree or coursework in retirement, accounting, and/or another quantitative field preferred
• 5 years’ experience in benefits or accounting, with at least 2 years’ experience that included retirement-related responsibilities
• Robust experience in Excel, including with formulas, pivot tables, and troubleshooting
Compensation The expected base salary for this position ranges from $95,000 - $115,000. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, anticipated assignment, and, where applicable, licensure or certifications obtained. Market and organizational factors are also considered. Davis Polk offers a competitive salary and comprehensive benefits package.