About this role
At Aztec, we’re committed to building and nurturing a diverse and inclusive workforce where everyone feels valued, respected, and able to grow. We know that different backgrounds, perspectives, and experiences strengthen our business and we welcome applications from all individuals. So, if your experience doesn’t exactly match with every part of the job description, but you are excited about the role, we would still like to hear from you. If you are passionate, curious, innovative and data driven, you could still be a good fit.
About the role: Reports to Client Relationship Manager
The purpose of this position is to carry out routine day-to-day administration of corporate and fund structures under the direction of a Client Relationship Manager.
Key responsibilities:
• Assist with the administration of a range of entities across various corporate vehicles, investment holding companies and fund structuring entities
• Assist with incorporation of companies, annual and other ad hoc filings
• Assist with obtaining CDD on shareholders and maintain the register
• Assist with all aspects of company secretarial matters including the preparation of agendas, collation and distribution of board packs, obtaining directors availability and drafting minutes and resolutions for routine matters
• Assist with the maintenance of accurate records for each entity, ensuring that all amendments are made in a timely manner
• Liaise with notary offices, banks and regulatory and tax authorities, (as applicable)
• Assist with regulatory and statutory filings
• Build and maintain strong working relationships with clients, colleagues and other business contacts
• Undertake routine and office clerical tasks where necessary
• Assist with the audit of corporate entities
Skills, knowledge, expertise:
• The candidate will be expected to be studying towards a relevant professional qualification (preferably ICSA Certificate level or equivalent)
• Some financial services experience (to be supported through the Aztec Academy)
• Computer literacy skills are essential
• Good interpersonal skills are required to develop close working relationships with colleagues, clients and business contacts
We will provide the training, both in house for relevant technical knowledge and also for professional qualifications to enhance both your professional development and ability to provide sound administration services. You will need to be quick to learn new systems and great with people, as close working relationships between our colleagues and clients are at the heart of what we do.
We understand that everyone has different needs, and that’s why our employee package includes a variety of benefits. In addition to a competitive salary, here are some examples of the benefits that we may offer:
• Discretionary bonus scheme • Flexible, hybrid working • Ability to work abroad for up to 3 weeks per annum • Generous holiday allowance • Pension scheme • Private medical insurance, including eye care • Life assurance (death in service and critical illness benefit) • Worldwide travel insurance • Health and wellbeing programmes • On-site parking (location dependent)