About this role
Job Description Summary: The Government Relations & Administration Manager is responsible for managing administrative operations, travel arrangements, and all government-related processes for Aviagen’s Saudi organization. This role ensures full compliance with Saudi labor and immigration laws while providing essential support to employees and the HR department. The position plays a key role in maintaining smooth office operations, facilitating employee mobility, and representing the company with government authorities.Job Description:
1. Travel Management
• Coordinate all travel arrangements, including flights, hotels, visas, car rentals, and transfers. • Manage hotel bookings and lead annual contract negotiations with selected hotel partners. • Prepare invitation letters and support visa processing for employees and visitors. • Oversee travel approval workflows and ensure accurate completion of required forms. • Deliver travel policy and security training during new hire induction. • Provide guidance and follow-up regarding vaccination requirements for business travel.
2. Events & Meeting Management
• Coordinate logistics for events and meetings, including venue booking and meeting room setup (with equipment). • Prepare and manage participant lists, catering arrangements, gifts, and transportation. • Manage all event-related communications and liaise with internal and external stakeholders.
3. Administrative & Office Support
• Provide general administrative support to the Aviagen Arabia office. • Assist with document preparation, filing, correspondence, and general office coordination as needed.
4. Employee Visa & Work Authorization Management
• Coordinate the issuance, renewal, transfer, and cancellation of Iqamas (residency permits). • Manage end-to-end visa processing for new employees, including employment visas, medical tests, and onboarding documentation. • Monitor visa and Iqama expiry dates and ensure timely renewals. • Process exit/re-entry visas and final exit documentation through relevant government portals.
Specific Duties
5. Government Portal Management
• Maintain and update accurate records on platforms such as: • Absher • Qiwa • Muqeem • GOSI • Mudad • Chamber of Commerce • Ministry of Labor (MOL) portals
• Ensure data accuracy, timely processing, and full compliance with government regulations.
6. Regulatory Compliance & HR Support
• Ensure compliance with Saudi labor law, immigration policies, and Saudization requirements. • Support HR in preparing documentation for audits, inspections, and legal reporting. • Keep HR informed about regulatory updates and organizational implications. • Assist with Nitaqat and workforce nationalization initiatives.
7. Government Relations & Representation
• Represent the company in dealings with government agencies, including: • Ministry of Human Resources & Social Development • Passport Office (Jawazat) • Ministry of Interior • Chamber of Commerce • Municipalities and other relevant bodies
• Build and maintain strong relationships to facilitate timely processing of employee and company requests.
8. Employee & HR Administrative Support
• Provide employees with guidance on government-related matters (e.g., Iqama issues, visas, sponsorship). • Assist HR in issuing employment letters, certificates, and documents requiring government attestation. • Support onboarding and offboarding processes involving government approvals.
Staff Management: n/a Financial Management: n/a Travel: Minimal
Personal Requirements for the role Specific Experience:
• Diploma or Bachelor’s degree in Business Administration, HR, Public Administration, or a related field. • 4–7 years of experience in government relations within Saudi Arabia (preferably in a multinational environment). • Solid experience using Saudi e-government systems. Competencies, Skill & Attributes:
• Reporting: Recording, reporting, analysis of financial information • Communication: active communication with superiors and subordinates as well as strong written communication skills • Problem-solving: analyze past and current performance and recommend objectives to improve work processes • Ability to work in a cross-cultural environment • Ability to multi-task, analyze and identify variances • Strong knowledge of Saudi Labor Law, immigration regulations, and Saudization requirements. • Proficiency in all relevant government platforms (Absher, Qiwa, Muqeem, GOSI, Mudad). • Excellent organizational, coordination, and documentation skills. • Strong communication skills in Arabic and English. • Ability to manage confidential information with integrity and professionalism. • Customer-focused and able to work effectively under pressure. • High attention to detail and accuracy. • Professional demeanor and excellent interpersonal skills. • Proactive, reliable, and service-oriented. • Language: Proficiency in English & Arabic