About this role
Job Description
Job Title:
Examinations Officer
Grade:
Grade: M1
Scale point range: 32-36
Salary Range: £42,839 - £47,181 (FTE)
Pro Rata depending on hours and weeks worked
Hours/Weeks:
37 hours per week
Working minimum 7.30am-3.30pm (including unpaid lunch break).
During exam time additional hours may need to be worked
A minimum of 41 weeks (non negotiable) which includes
38 weeks term time +5 INSET days + a minimum of 4 days in August and the balance to be discussed with the Line Manager.
Contract Type:
Permanent
Responsibility for:
Exams Assistant and the Invigilation Team
Reports To:
Senior Leadership with Data & Exams responsibility
Job Purpose:
To ensure the efficient and effective running of internal tests, KS3, KS4 and KS5
To ensure the efficient and effective running of external exams.
To maintain the exams systems.
Exams Organiser in SIMs and uploading results to GO4S.
To be able to provide integral support to the academic functions of our school.
To contribute to the overall ethos, work and aims of the Academy.
Exams
To manage the Academy’s examination entries for all public examinations and the BTEC registrations, ensuring that all deadlines are met.
To liaise with Heads of Faculty/Curriculum Directors on syllabus information and examination entries.
To organise and run public examinations, and in the case of internal mocks, to ensure an effective dry run for public examinations.
To liaise with the relevant department regarding special access requirements/needs for individual students, when taking any exams.
To secure receipt, checking and storage of examination papers and related materials according to Joint Council for General Qualifications regulations.
To comply with the Academy’s charging policies in relation to the billing of resit candidates and amendments.
Ensure all examination entries are made following instruction by consultation with relevant middle and senior managers.
Inform students of their entry profile for all public external examinations (Statement of Entry).
Provide students with copies of relevant (JCQ) regulations for examination conduct and to display copies of (JCQ) regulations in examination areas.
Attend JCQ inspection
Attend and administer KS4 and Sixth Form results days to ensure efficient distribution and collation of results and to download all results and deal with enquiries regarding results.
To recruit, train and manage external invigilators.
To produce the Academy’s public external examinations timetables
Ensuring that the full timetable is completed in advance of the start of the exam period, to display timetables on notice boards and to supply students with a copy of the examinations timetable.
To liaise with Premises Manager ensuring that all venues are booked in advance of any season.
Liaise with IT (TIO) for examination requirements
Produce seating plans for all public examinations and mock examinations to ensure seating arrangements are in accordance with (JCQ) regulations.
To ensure the effective administration of all contributing grades and that marks (e.g., coursework, orals, etc.) are submitted to examination boards within the guidelines of the examination boards.
To deal with enquiries concerning results and post results.
Administration of Special Consideration applications.
Administration and distribution of Examination Certificates.
Organise and administer Mocks twice a year for Years 11 and 13
Organise, administer and run internal tests for all other year groups including Years 7, 8,9, 10 and 12
Organise and arrange internal exam papers.
To run BTEC unit exams in January and external exams May/June.
On screen BTEC examinations.
On screen early examinations.
Functional Skills examinations
VTCT onscreen examinations.
Attend the main school Open Evening for prospective parents and pupils.
The duties and responsibilities listed above describe the post as it is at present. This role will be reviewed annually as part of the performance appraisal process and the post holder is expected to accept any reasonable alterations that may from time to time be necessary.
Westfield Academy is committed to safeguarding and promoting the welfare of Children and Young people. To meet this responsibility, we follow a rigorous selection process. All successful candidates will be subject to an enhanced Disclosure and Barring Service check.
Person Specification
Attributes
Essential (or expected to train/qualify to that standard)
Qualifications & Training
GCSE/CSE
Proven on the job experience
Relevant Experience
Experience of working in a school setting
Experience of managing an external workforce (ie, invigilators)
Accurate inputting of data
Experience in the use of SIMS and Go4Schools
Knowledge, Skills and Abilities
Excellent time management skills with ability to prioritise
Excellent verbal and written communication skills
Ability to be resourceful and proactive when issues arise
Attention to detail
Experience of computer generation, management, manipulation and secure retention of data, particularly through the use of and wide application of spreadsheets software.
Knowledge and experience of MIS database systems
Flexible working and ability to multitask
Keen to develop the role
Personal Qualities
Polite and courteous
Confidentiality & integrity is integral
Professional attitude and appearance
Efficient, organised and meticulous
Problem-solving and creativity to deal with changing/conflicting deadlines and priorities