About this role
Job summary
Sussex Partnership Foundation Trust (SPFT) is lead provider for 3 specialist Provider Collaboratives (PCs):
- Kent Surrey and Sussex adult secure.
- Kent Surrey Sussex Adult Eating Disorders
- Southern Counties CAMHS (incorporating Hampshire, Kent Surrey and Sussex.
Each Provider Collaborative is a partnership of NHS Trusts (including SPFT) and independent sector partners. The collaborative operates a continuous programme of Transformation & Change, enabling the collaborative to deliver its major change programmes across partner organisations, to improve outcomes and deliver better value for money.
To provide comprehensive secretarial and administrative support to the Contracts and Commissioning Team, including Lead Clinical staff and management, ensuring the smooth running of the office function.
Main duties of the job
To provide comprehensive secretarial and administrative support to the Contracts and Commissioning Team, including Lead Clinical staff and management, ensuring the smooth running of the office function, including ensuring sufficient cover is provided in times of sickness and annual leave. To be responsible for maintaining sickness and absence records and related employee information for all staff in the team.
To act as central secretarial and administrative contact point for the team.
To supervise junior staff where appropriate, including allocating workload and reviewing performance.
To maintain an overview of the administration function and workflow within the team.
To consistently deliver a client focussed service, which promotes good customer service and effective working relationships.
About us
Welcome from our Chief Executive
Our organisation is expanding and we're looking for people with the right values, skills and/or potential to join us. We need people with energy, expertise, enthusiasm to help us provide the very best possible specialist NHS mental health and learning disability care. This involves helping us achieve our strategy to improve the quality of life for the communities we serve through People, Prevention and Partnerships.
So what can we offer you in return?
We're an organisation which puts people first. We'll do everything possible to help you feel respected, valued and included. We'll help you learn, acquire new skills and gain further experience to support your career development. And we'll provide the opportunity for you to bring your fresh ideas to work about how we can do things differently and continue improving.
You will also be joining a health and care system committed to working together to do the best we can for the communities we serve. Above all, at Sussex Partnership you'll have the chance to make a difference to the lives of the patients, carers and families across our communities.
If you like the sound of that, then come and join our team.
Job description Job responsibilities
Please see the attached job description, organogram and person specification for full details of this post.
Person Specification
Qualifications Essential
NVQ 3 in Business & Administration or evidence of equivalent practical experience RSA 3 or equivalent experience and evidence of further practical experience Good standard of secondary education; GCSE at Grade C or above
Knowledge/Experience Essential
Significant experience of a range of secretarial procedures Significant experience of working as an administrator or secretary Experience of office and resource management Experience of supervising others Experience of producing documents to a high standard of presentation with good accuracy Experience of generating own correspondence Experience of working as part of a team
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name Sussex Partnership NHS Foundation Trust
Address Portland House
Richmond Road
Worthing
BN11 1HS
United Kingdom
Employer's website https://www.sussexpartnership.nhs.uk/ (Opens in a new tab)