About this role
Job summary
We are seeking a highly motivated and dedicated individual to join the Division of Surgery, working within Trauma and Orthopaedics at the Royal Gwent Hospital.
The successful candidate would be expected to demonstrate excellent organisational skills, be flexible to the needs of the service and able to demonstrate a commitment to achieving high standards of work.Knowledge of hospital systems would be beneficial although full training will be given to the successful candidate.
This post is fixed term/secondment for 12 months. If you are interested in applying for the secondment position, you must obtain permission from your current line manager prior to applying for this post.
The hours of work will be between 09:00 and 15:00.
This post is Fixed Term/Secondment for 12 months due to funding
If you are interested in applying for the secondment position, you must obtain permission from your current line manager prior to applying for this post.
Main duties of the job
The typing of correspondence, clinic letters ward rounds and reports accurately and within time limits set by departmental standards, thus requiring a high degree of keyboard skills, medical terminology and secretarial procedures. Audio/copy typing any other correspondence as required. Correspondence, letters and ward rounds can relate to all aspects of medicine and knowledge of medical terminology is necessary. This will sometimes involve typing letters of a distressing nature.
Keeping consultant's diary electronically and arranging meetings as and when required and ensuring your consultants is fully briefed of any upcoming commitments.
Responsible for coordinating meetings for the Clinical Director.
Taking minutes of departmental meetings so clear and concise communication is required.
Provide secretarial support to consultant and team and the provision of general support throughout the department as and when necessary.
About us
Aneurin Bevan University Health Board (ABUHB) is a multi-award-winning NHS organisation serving the communities of Gwent. With more than 14,000 staff and volunteers, we provide safe, high-quality, and compassionate care across hospitals, GP practices, community services, and mental health settings. As a University Health Board, research, education, and innovation are central to our work, supporting evidence-based practice and continuous improvement.
Our work is guided by the Gwent Strategy 2025-2035, which sets out our long-term ambition to create a fairer and healthier future for our population. We focus on prevention, reducing health inequalities, and working in partnership with local authorities, voluntary organisations, and communities to improve health and wellbeing.
We are committed to creating an inclusive, supportive workplace where people feel valued, respected, and able to develop. Our values of Kindness, Integrity, and Respect shape how we care for patients and how we treat one another.
We offer a wide range of learning and development opportunities, flexible working where possible, and a comprehensive NHS benefits package. Working for ABUHB means being part of an organisation that values its people and offers the chance to build a meaningful and rewarding career while making a real difference to the lives of others.
Job description Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Person Specification
Experience Essential
Previous experience of working as a Secretary
Desirable
NHS experience and experience of working as a Medical Secretary Experience of Minuting Meetings Experience of MDT Meetings Experience of Electronic Diary Management
Qualifications and Knowledge Essential
English Language GCSE 'O' level or equivalent Knowledge of secretarial procedures and systems. Knowledge of specialist medical/terms, organisational policies and procedures and knowledge and experience to deal with non-routine issues such as problem solving for an area of work or developing alternative or additional procedures equivalent demonstrable level of skill Advanced keyboard skills RSA 11/111 Typing or equivalent demonstrable level of skill
Desirable
Studying toward Medical Secretarial Qualification.
Skills and Attributes Essential
Ability to communicate well with all levels of staff and members of the public Knowledge of Medical Terminology and audio transcription
Desirable
Ability to speak Welsh
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name Aneurin Bevan University Health Board
Address Royal Gwent Hospital
Cardiff Road
Newport
NP20 2UB
United Kingdom
Employer's website https://abuhb.nhs.wales/ (Opens in a new tab)