About this role
Job summary
An exciting opportunity has arisen for a suitably qualified, enthusiastic and motivated individual to join our Pharmacy Procurement team at County Durham and Darlington NHS Foundation Trust.
In this role, you will be responsible for the effective, safe and timely procurement of medicines for use across the Trust. You will ensure invoices are processed accurately for payment in accordance with Trust standing financial instructions (SFI) and will play a key part in monitoring stock levels, resolving supply issues and supporting the smooth running of daily operations.
We are looking for someone who is committed to delivering a highquality service, demonstrates a professional attitude and works well as part of a team.
Main duties of the job
To work closely with the Senior Pharmacy Procurement and Homecare Technician and other members of the pharmacy team to ensure safe and efficient procurement and homecare services are maintained.
To use the pharmacy ordering system to ensure timely:
Ordering and receipt of medicines
Recognition of issues with the pharmacy drug file
Reconciliation of invoices
To ensure that all out-standing orders are followed up on a regular basis to reduce the risk of medicines being out of stock. Any stock problems encountered must be effectively communicated within the procurement team.
To liaise and communicate with other members of the wider pharmacy team and other healthcare professionals, regarding problems or issues with stock
About us
If you are being interviewed you must accept an interview slot in the system to continue, even if you have arranged with the manager.
You must be able to produce ALL certificates stated essential in the person specification or you will not be able to complete pre-employment checks.
We provide hospital services from two acute sites - Darlington Memorial Hospital and University Hospital of North Durham. We have a centre for planned care in Bishop Auckland and provide care from community hospitals in Chester-le-Street, Shotley Bridge, Barnard Castle, Sedgefield and Weardale as well as over 80 other community based settings and providing care in patients' homes.
We particularly welcome applications from disabled and Black, Asian and Minority Ethnic (BAME) candidates as BAME and disabled people are currently under-represented.
Full Job Descriptions can be found in the adverts supporting documents.
Over reliance on AI-generated content is discouraged and may diminish the applicant's chances of success.
For the most up-to-date information on visa requirements and eligibility, please check online to determine whether you can apply.
Job description Job responsibilities
The post holder will;
Ensure that any problems on receipt of goods are dealt with in a timely manner (including return to suppliers, damaged and short dated stock)
Input into and follow, all agreed local procedures with regards to procurement and homecare processes to ensure process is efficient and accurate
Utilise the automatic ordering system in a timely and effective manner to produce purchase orders
Ensure all orders are raised and authorised in a timely manner
Where appropriate, challenge requests for non-formulary items or medication that is orphan (that has been deactivated on the pharmacy system), supporting and empowering other administration staff to do the same
Discuss any reasons why supply problems cannot be resolved to the Senior Procurement Pharmacy Technician
As directed by senior members of the procurement and homecare team, contact manufacturers and wholesalers to gain information regarding individual products or service
Deal with telephone enquiries to either resolve the enquiry directly or ensure the efficient transfer to an appropriate person, ensuring prompt and efficient action
Process and reconcile invoices in line with agreed processes to ensure timely payment by finance
Person Specification
Special Requirements Essential
Able to travel across Trust sites to meet the requirements of the post
Qualifications Essential
English and Maths (Grade C and above) (or equivalent)
Desirable
IT qualification Basic NHS Purchasing Knowledge L2 Certificate in Pharmacy Service Skills Level 2 Certificate in Business & Administration Science qualification
Special Skills & Knowledge Essential
Good computer and keyboard skills. Knowledge of Microsoft Word and Excel. Basic understanding of stock management Be organised, methodical and accurate in approach to tasks and able to demonstrate this approach in a busy environment. Have attention to detail, ownership and pride in own work. Excellent communication skills for dealing with people both internal and external to the Trust. Good time keeping and ability to work under pressure. Good written communication skills
Desirable
Knowledge of drugs and their uses. Evidence of personal development. Experience of databases and spreadsheets
Experience Essential
Demonstrate experience of working in a team Experience of dealing with people Experience of working under pressure
Desirable
Previous experience of working in a purchasing or finance environment Previous experience of working in a hospital or retail pharmacy Working knowledge of live pharmacy stock control systems
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name County Durham & Darlington NHS Foundation Trust
Address Shotley Bridge General Hospital
Woodlands Road
CONSETT
County Durham
DH8 0NB
United Kingdom
Employer's website https://www.cddft.nhs.uk/ (Opens in a new tab)