About this role
Job summary
This vacancy is only open at this stage to internal employees of the following organisations within the Staffordshire and Stoke-on-Trent Integrated Care System:
Midlands Partnership University NHS Foundation Trust North Staffordshire Combined Healthcare NHS Trust University Hospitals of North Midlands NHS Trust, inclusive of Black Country Procurement Group and North Midlands and Cheshire Pathology Service. Staffordshire and Stoke-on-Trent Integrated Care Board. The Strategy and Transformation Directorate within MPFT are looking to recruit a B6 Project Manager to support a range of commercial activities over the coming months.
These posts are being offered on a fixed term basis only for 6 months and will be for 30hrs per week.
Experience of working on NHS tenders and business cases is essential. We also need applicants to be immediately available for work.
If you have any further queries regarding these posts, please email Alex Robinson - Associate Director Transformation Delivery [email protected]
Main duties of the job
The post holder will manage the planning and execution of multiple projects.
The post holder will independently manage a range of projects (subject to a level of complexity appropriate to the role) and will, on occasion provide project support to large/complex projects whilst supporting Senior Project Managers
The post holder will work closely with Project Managers and Business Leads to support Care Groups and Corporate Teams to deliver positive and sustainable change for service users and staff through effective delivery of projects and initiatives
The post holder will support the Project Managers/Owners on developing project documentation, including identifying project scope, milestones and priority
A key part of the role will be to build positive relationships through good excellent communication and engagement with Stakeholders
Ensure projects remain on track by management of project actions and through the identification (and mitigation) of risks and issues
About us
Come and work with us at our award-winning NHS Trust, leading the way for trying new and better ways of working to help improve life for our local communities.
We have around 9,000 staff who provide physical and mental healthcare, support for people with learning disabilities, and adult social care across Staffordshire, Stoke-on-Trent, Shropshire, and Telford & Wrekin. We also run regional and national services, including help for new parents (perinatal care), eating disorders, forensic services, sexual health, and support for people in prison with mental health, drug, or alcohol problems.
We offer great career development for both clinical and non-clinical roles, with ongoing training and support to help you learn and grow.
We are 'United in our Uniqueness' and committed to creating a workplace where everyone feels welcome and can be themselves, no matter their background or identity. We want our staff to feel supported and valued, and we aim to build a team that reflects the communities we serve. Together, we can make sure every voice is heard, and every difference is respected.
Please note, we may be required to close this vacancy early if we receive a high volume of applications
Please be aware that the use of artificial intelligence (AI) in completing application forms will be monitored to ensure fairness and transparency. If you have used AI, you must state this in your application.
Job description Job responsibilities This role is not eligible for visa sponsorship. If it is identified that you require sponsorship to undertake this role your application may be withdrawn Key Duties and Responsibilities
Support the delivery of organisational, directorate and Care Group objectives through effective project management and transformation activities. Apply recognised project management methodologies and ensure compliance with organisational project management and transformation frameworks. Lead and coordinate multiple concurrent projects from initiation to closure, ensuring delivery of agreed objectives, benefits, quality standards, budgets and timescales. Support project teams in selecting appropriate project management approaches and methodologies. Develop project mandates, briefs, plans and governance arrangements, defining scope, milestones, risks, benefits and performance measures. Engage stakeholders across clinical, operational and corporate services to ensure project objectives, deliverables and benefits are clearly defined and measurable. Establish effective governance structures, project meetings, reporting arrangements and decision-making processes. Maintain project documentation, libraries, reporting systems, risk registers, issue logs, action logs and benefit tracking mechanisms. Monitor project progress, identify risks and issues, implement mitigation plans and escalate concerns where required. Manage project changes, exceptions and conflicting stakeholder priorities, ensuring decisions are formally documented and approved. Produce progress reports, highlight reports, presentations and assurance updates for stakeholders and governance groups. Support the development of business cases, service improvement proposals and tender submissions through research, stakeholder engagement, analysis and coordination. Maintain and update project management systems, tender portals and reporting databases. Systems and Resources Use Microsoft Office applications, Microsoft Project and project management platforms to manage and report project activity. Maintain information databases and utilise finance, invoicing and risk management systems as required. Decision Making Prioritise workload and manage responsibilities autonomously within organisational policies and procedures. Analyse complex information, evaluate options and make recommendations to support project and service objectives. Monitor project performance and adjust plans to ensure milestones and objectives are achieved. Manage governance processes, decision logs, action tracking and audit trails. Lead designated service development projects through successful implementation. Communication and Relationship Management Build effective relationships with Transformation Teams, Care Groups, corporate services and external stakeholders. Communicate project progress, risks, issues and outcomes through reports, presentations and stakeholder engagement activities. Present complex information in a clear and accessible manner to a range of audiences. Facilitate meetings, workshops and discussions to encourage collaboration and stakeholder engagement. Influence and negotiate effectively, managing objections and identifying practical solutions. Deliver positive change and service improvements in partnership with clinical and operational teams. Provide guidance, support and mentoring to colleagues and contribute to team development activities. Working Environment Primarily desk-based with extensive use of IT systems and project management software. Travel may be required to attend meetings, events and service locations. Work requires sustained concentration, management of competing priorities and adherence to strict deadlines. Responsible for monitoring performance data, producing reports and ensuring project objectives remain on track. Non-patient-facing role with occasional incidental contact with service users. Training and Development Maintain professional knowledge and competence through ongoing training and development. Participate in appraisal, objective setting, supervision and personal development planning. Contribute to team meetings, learning activities and continuous improvement initiatives.
Person Specification
Qualifications & Training Essential
oDegree level qualification appropriate to post or equivalent project management experience oProject Management qualification i.e. Prince2/Agile/MSP oEvidence of commitment to continuing personal development
Desirable
Quality Improvement training or qualification
Experience Essential
oExperience of managing a project to successful delivery oSignificant experience of supporting project teams within a project or programme environment oExperience of developing and utilising effective professional networks and engaging and managing multiple stakeholders to ensure project outcomes are delivered oExperience of applying programme or project management practices, tools and techniques and using effective quality, risk and issue management and planning strategies oExperience in the identification of project requirements, design, and evaluation of outputs oExperience of tracking risks, issues and benefits and reporting these to the programme or project team oExperience in monitoring and reporting on project or programme progress in a variety of ways including standard reporting tools oExperience of building strong relationship with staff across professional boundaries oExperience of supporting the development of bids/tenders oExperience of updating and developing policies/practices/systems within own area oExperience of facilitating events
Desirable
Experience in the NHS Line management experience Experience of coaching staff members and teams Experience of business planning Application of lean / quality improvement principles
Skills, Knowledge & Abilities Essential
oComprehensive skills in the use of Microsoft Office applications including MS Project, Powerpoint, Word, Excel oKnowledge of project management tools and techniques oKnowledge and understanding of programme and project management structures and governance oKnowledge of quality improvement methodologies oExcellent interpersonal skills and the ability to effectively collaborate with colleagues, working across organisational and professional boundaries oAble to contribute and work effectively as a member of at team oHigh standard of verbal and written communication and presentation skills oAbility to produce documents and reports with attention to accuracy, detail and present at key groups oAbility to challenge, negotiate, persuade, influence and facilitate effective interaction with key stakeholders and suppliers, whilst maintaining a professional and positive relationship oAble to establish credibility with a wide range of clinical staff, managers and subject matter experts oAbility to manage customer and colleague expectations appropriately oAbility to make informed decisions oAbility to plan and organise a broad range of complex activities oAbility to collect, analyse and manipulate information and data and present it clearly and precisely, including investigating and documenting issues and solutions, as part of compiling high quality reports for senior managers oStrong understanding of document management controls and processes and experience of maintaining libraries of documentation oAbility to keep accurate and up to date project documentation to report progress and assurance oAbility to plan and prioritise own workload whilst maintaining consistency and quality within tight deadlines oAbility to effectively co-ordinate and plan multiple projects oAbility to effectively prioritise tasks and reprioritise to meet conflicting demands oAbility to plan, lead and facilitate workshops and meetings
Desirable
An understanding of NHS systems, applications and processes
Personal Attributes Essential
oPassionate about improving the services we provide for service users oAbility to work on own initiative oMotivated to deliver change to services oAbility to engage and motivate others oAdaptable and flexible in approach to suit the needs of the work being undertaken oDesire to continue to develop professionally and personally oResilient and calm under pressure oCreative and innovative when it comes to problem solving oThorough attention to detail with high standard of accuracy and a systematic approach to tasks oConfident to challenge established practices oPositive approach oConfident with a high level of drive, enthusiasm and commitment oExemplary personal standards of conduct and behaviour oAbility to travel across a geographical area
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Midlands Partnership NHS Foundation Trust
Address Mellor House
Stafford
ST16 3SR
United Kingdom
Employer's website https://www.mpft.nhs.uk (Opens in a new tab)