About this role
Job summary
We have an opportunity for a Band 3 Administrator to join our friendly and supportive Staff Seasonal Vaccination team.
You will play a key role in supporting the delivery of the Trust's Staff Seasonal Vaccination Programme by managing vaccination data, ensuring accuracy, and contributing to the smooth operational running of the campaign. Core hours are typically Monday to Friday, 8:00am-4:00pm, with flexibility required to support service needs.
We are looking for a highly motivated individual with excellent attention to detail, strong organisational skills and the ability to work both independently and collaboratively in a fast paced environment.
Fixed Term Contract: 01 October 2026 - 27 February 2027Hours: Full-time (37.5 hours per week)Base: Watford General Hospital, with cross-site working to support roving clinics.
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Please note - we are unable to obtain a Certificate of Sponsorship (Work Permit) for this role.
Main duties of the job
You will be responsible for the accurate collection, entry and management of staff vaccination data, ensuring all records are maintained securely and in line with confidentiality requirements.
Key aspects of the role include:Data entry and validation across multiple systems.Collecting, collating and scanning vaccination records.Monitoring data quality, identifying trends and resolving discrepancies.Producing regular updates and reports on vaccination uptake.Managing inbox queries and supporting communication with peer vaccinators.Providing administrative support to the vaccination campaign.
You will need excellent attention to detail, strong communication skills, the ability to prioritise workload and confidence working under pressure to meet deadlines.
About us With a new hospital planned for Watford, work underway to update theatres at St Albans City Hospital and plans for a neighbourhood healthcare centre in Hemel Hempstead, this is an exciting time to join us. We are building on the success of our award-winning virtual hospital and re-imagining models of care, working closely with partners and making the most of advances in digital healthcare. Staff wellbeing and development are a priority, as is the role of innovation in improving clinical care, outcomes and patient experience. Our vision is Excellent patient care, together and our values are to be empowered, compassionate, professional and inclusive. They capture an important balance across what we must all do as individuals and to support others. We offer a variety of flexible working options as we recognise the importance of a good work life balance.www.westhertshospitals.nhs.uk/flexibleworking If you have a disability or long-term health condition and require support or guidance please [email protected] If you are a Service Leaver, Veteran, Military Reserve, Cadet Force Adult Volunteer, or partner/spouse of those serving please tick "Member of the Armed Forces Community" on the application form. We reserve the right to close this advert early due to the volume of applicants. Please apply as soon as possible to avoid disappointment.If you do not hear back within 3 weeks of your application, please assume you have been unsuccessful on this occasion.
Job description Job responsibilities
The post holder will be responsible for collecting, processing and accurately inputting staff influenza vaccination data into relevant systems, maintaining secure, confidential and up-to-date records in line with Trust policies and GDPR requirements. This includes collecting, collating and scanning vaccination documentation to ensure complete and accurate records are maintained at all times.
They will work autonomously while supporting the effective delivery of the Staff Seasonal Vaccination Programme, processing and reviewing data to identify inconsistencies, trends or errors, and taking appropriate action. The role includes producing daily reports on vaccination uptake and highlighting risks or issues to the operational team.
The post holder will provide administrative and operational support to the programme, acting as a key point of contact for peer vaccinators and supporting effective communication across teams. They will also manage shared inboxes and respond to queries in a timely and professional manner.
The role involves predominantly office-based work, alongside cross-site working to support vaccination clinics and promotional activity across Trust locations.
Hours: 37.5 hours per week, typically Monday to Friday 8:00am4:00pm, with flexibility to support roving clinics and programme delivery across all sites.
Base: Mainly based at Watford by cross-site working across all Trust locations may be required to support roving nurses.
Person Specification
Education and qualifications Essential
Competent in data Administration Expert in Excel Proficient in other Microsoft Office Programs Ability to use and navigate data management systems Maintain personal competencies and professional development
Knowledge Essential
Evidence of on-going professional development Awareness of Equality and Valuing Diversity principles Awareness of confidentiality and Data Protection Act
Experience Essential
Impeccable attention to detail Good analytical skills and punctuality Excellent organisation and communication skills. Proven ability to prioritise and organise workload
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name West Hertfordshire Teaching Hospitals NHS Trust
Address Cross Site
Watford
WD18 0HB
United Kingdom
Employer's website http://www.westhertshospitals.nhs.uk (Opens in a new tab)