About this role
Job summary
The Health Records Officer plays a vital role in providing routine clerical support within the Health Records Department, ensuring the delivery of an effective and efficient service to all users.
You will work as part of the Trust's Digital Services Team, which offers significant benefits through shared learning to enhance patient services, as well as excellent opportunities for personal and professional development and career progression.
This role can be physically demanding. In addition to working at a workstation, duties include regularly moving roll cages, transporting case notes using trolleys, and being on your feet for the majority of your shift. You will be required to walk across hospital sites to locate casenotes, work at height, and safely handle large casenotes and bundles, which may weigh over 10 kg.
Main duties of the job
Duties include the retrieval and filing of case notes, as well as identifying and filtering records in accordance with Trust policies, key performance indicators (KPIs), and departmental standard operating procedures (SOPs).
You will ensure that all documentation is scanned accurately into the system, meeting agreed targets and timescales.
The role also involves reviewing storage of case notes to support retention and destruction processes. This includes ensuring that all records correspond with the Patient Administration System (PAS) and comply with information governance standards.
All staff are expected to support other areas of the department as required to maintain service delivery.
This role can be physically demanding. As well as to working at a workstation, duties include regularly moving roll cages, transporting case notes using trolleys, and being on your feet for the majority of your shift. You will be required to walk across hospital sites to locate casenotes, work at height, and safely handle large casenotes and bundles, which may weigh over 10 kg.
Although primarily based at The Johnson Building, you may occasionally be required to work at the Health Records Hub at Florence Nightingale Hospital or at the hub at the Royal Derby Hospital.
The roles will be fixed term contracts until end of March 2027.
Closing date for applications: 25 June 2026Interview date: 09 July 2026
About us
As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together
Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.
In return we will offer:
Development opportunities, both professional and leadership development On-going support from recruitment to when you join our team and beyond Staff benefits including employee assistance programme, discounted gym membership, onsite fitness classes, car schemes Key Facts:
Our hospitals see more than 4,000 outpatients daily We see more Trauma & Orthopaedic outpatients than any other Trust - over 3,300 per week An average 860 patients are seen in A&E every day - 6th largest in the country Our hospitals admit more than 220 emergency patients daily. We carry out more planned surgical operations than any other Trust in England with almost 50,000 operations taking place in our 52 operating theatres We are one of only 5 Trusts nationally with more than 50 operating theatres We carry out more than 300 elective procedures each working day We employ 12,000 staff across our 5 hospital sites
Job description Job responsibilities
Please see attached Job description and Person Specification. To apply please click APPLY FOR THIS JOB this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account.
UHDB is committed to fair and transparent recruitment. We welcome authentic applications that reflect your own skills, experience and motivations for the role. While we understand that candidates may use AI tools for grammar, formatting or accessibility purposes, applications that appear to be substantially AIgenerated may be subject to additional review. If this applies to your submission, we will let you know and may ask for clarification. Please ensure your application accurately represents your experience and is written in your own words.
Following the recent update on UK immigration policy for those on a Health and Care Visa or Skilled Worker Visa, please click on the link to check your eligibility before applying for this post as we may be unable to provide sponsorshipSkilled worker: Health and Care Visa | NHS Employers
Your application (for shortlisting purposes) is assessed based on the Person Specification in the job advert (below).
If you are considering applying for an internal secondment, please ensureyou have discussed this with your line manager and obtained their support priorto submitting your application.
Please be aware that there is no guaranteethat you will be released from your substantive post, so you should seek approval beforeapplying as you are applying or a Secondment.
If you have any questions or require further guidance, please contact the Recruitment Team.
Person Specification
Knowledge Essential
GCSE/ O Level standard in English or equivalent qualification
Skills Essential
Ability to work effectively as part of a team Good data entry skills and IT proficiency, including Microsoft Word and Excel Experience of working in a customer care/patient care environment
Desirable
Experience in an NHS administrative role
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name University Hospitals of Derby and Burton NHS Foundation Trust
Address The Johnson Building
Locomotive Way, Pride Park
Derby
DE24 8PU
United Kingdom
Employer's website https://www.uhdb.nhs.uk/ (Opens in a new tab)