About this role
The Role - More Than Just a PAThis isn’t your typical diary-managing role (although you’ll be amazing at that too!).
We’re looking for a super-organised, proactive, and people-savvy Personal Assistant to keep our Executive Team running smoothly, efficiently, and with a smile.
Think of yourself as:
✅ The calm in a busy day ✅ The ultimate organiser ✅ The go-to problem solver ✅ The person who makes everything happen behind the scenes
💡 What We’re Looking ForYou don’t just get things done—you get them done brilliantly.
You’ll be:
Highly organised (you probably love a good list!)Calm under pressure and great at juggling prioritiesA confident communicator with a professional touchDiscreet, trustworthy, and reliableTech-savvy (Outlook, Teams, Word, Excel are your friends!)Positive, proactive, and one step aheadExperience in a PA or senior admin role is essential—education experience is a bonus, but not a deal-breaker.
About the roleAs Personal Assistant / Administrator you will provide high-quality administrative and PA support to the Deputy Chief Executive Officer (DCEO) and the MAT Executive Team. Your core responsibilities will include:
Managing complex, changing diaries and acting as an effective gatekeeper for the DCEO and executive teamScreening and triaging email and post, drafting responses and highlighting urgent mattersClerking and taking accurate minutes for governance, business and HR meetings, ensuring clear actions and timely distributionPreparing briefings, presentations and professional documents; summarising national updates (DfE etc.) as requiredCoordinating travel, meetings (including virtual setups), event logistics and Central Team communicationsMaintaining records, handling routine finance tasks (purchase orders, reimbursements) and supporting FOI/SAR processes where neededBeing a professional, welcoming point of contact for visitors and safeguarding-sensitive interactions with care and discretionThis role is central to the smooth running of executive functions and supports strategic priorities across our Trust. The post will involve some travel to our schools and occasional attendance at events that celebrate Trust life.
About youWe are looking for someone who embodies our values and can thrive in a busy, supportive central team. You will have:
Proven administrative and secretarial skills, including high-quality word processing and document presentationExperience of using Microsoft Office (Word, Excel, Teams) and managing email and electronic filingStrong minute-taking skills and the ability to produce accurate, succinct records with clear actionsExcellent verbal and written communication, with a professional and courteous manner when dealing with staff, parents, governors and external partnersAbility to manage competing priorities, use initiative within recognised procedures, and work both independently and as part of a teamAwareness of GDPR and a commitment to maintaining confidentiality and safeguarding at all timesRelevant qualifications such as GCSEs in English and Maths (or equivalent) and/or NVQ Level 2 in Business Administration (or willingness to work towards)We welcome applications from candidates who bring warmth, reliability and a desire to contribute to the success of our pupils and staff. Experience in education or school office procedures is desirable but not essential.
What we offerFlexible and hybrid working arrangements to support work-life balanceTerm time plus 2 weeks working patternAn additional day of leave for wellbeing each yearDiscount at Play Pals Childcare LimitedLocal Government Pension SchemeOpportunities for professional development and training, including supporting career progression within the TrustThe chance to be part of a supportive central team making a tangible impact across five schools and nursery settings✨ If you’re someone who thrives on organisation, loves variety, and wants to be at the heart of a growing Trust—we want to hear from you! ✨